Office Manager

Wafna; Phoenix (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Wafna in Phoenix, AZ is seeking an experienced Office Manager to organize and oversee daily office operations, ensuring efficiency across departments. This role reports to the Branch Manager and provides comprehensive administrative support to the office.

You will supervise administrative staff, handle recruiting and onboarding, manage training, monitor performance, and coordinate with department managers. You’ll also maintain records, control expenditures, and ensure compliance with company

Qualifications

• Experience leading office administration staff.
• Strong organizational and time-management skills.
• Ability to recruit, interview and onboard staff.
• Experience supervising budgets and expenditures.
• Ability to design and deliver staff training.

Responsibilities

• Oversee daily office operations and procedures.
• Supervise administrative staff including recruitment and onboarding.
• Train staff and conduct performance evaluations.
• Coordinate with BM and department managers for efficiency.
• Maintain records, filing, and reporting; manage expenditures.

Skills

Office administration

Staff supervision

Recruiting

Budget management

Training and development

Tools

Microsoft Office

Job description

Work Schedule: Monday thru Friday 6:00 AM - 3:00 PM

Job Summary: The Office Manager is responsible for organizing and managing the office operations and procedures in order to ensure organizational effectiveness and efficiency. This job manages a variety of office administrative support working performing a range of general and specific office/clerical tasks. The office manager reports to the Branch Manager and is responsible for providing office management services to the entire office department and its operation.

Job Functions:

• Manage all department office administration support, which includes, but not limited to, data entry, receiving, record keeping and reporting.
• Has complete supervision of office administrative staff including recruiting candidates for a position when a vacancy occurs, interviewing and hiring the correct candidate.
• Ensures that the new employee receives proper training.
• Monitors the quantity and quality of the employee’s work.
• Conducts performance evaluation, and develops growth plans for employees.
• Counsels and terminating employees when necessary.
• Provides administrative support for the BM.
• Coordinates with department managers and BM regarding office operations on a daily basis to ensure operational efficiency.
• Organizes and maintains to ensure that all paper work is properly prepared and filed.
• Fully responsible to keep office administration expenditure under budget.
• Responds to multiple administrative inquiry from venders, customers, and subordinate staff.
• Back up for unexpected staff absences and other discretion by adjusting assignments or performing the work themselves if the situation requires it.
• Resolves common customer, vendor complaints or problems by identifying the error, obtaining pertinent information and making the correction.
• Responsible to keep track of all-time records for all employees within the branch location and ensure that all employees follow company guidelines on attendance.
• Provides on the job and other training opportunities to ensure operation efficiency.
• Plan and implement office systems, layout and equipment procurement to keep work environment clean.
• Perform other related duties as required.