Office Manager

Wismettac Asian Foods Inc; Phoenix (AZ); On-site; USD 42,000 - 60,000; Full time

Job summary

Wismettac Asian Foods Inc in Phoenix seeks an Office Manager to organize and manage office operations across the branch. You will oversee administrative support, data entry, filing, and processes to ensure efficiency and compliance.

Reporting to the Branch Manager, you will supervise staff, recruit when vacancies arise, train new employees, monitor performance, resolve vendor and customer inquiries, and help manage budget and facilities to keep the office running smoothly.

Responsibilities

• Manage all department office administration support including data entry and record keeping.
• Supervise office administrative staff, including recruitment and interviews.
• Ensure proper training for new employees.
• Monitor quality and quantity of staff work.
• Conduct performance evaluations and develop growth plans.
• Provide administrative support for the Branch Manager.
• Coordinate with department managers to ensure operational efficiency.
• Maintain filing systems and paperwork.
• Keep office expenditures under budget.
• Handle inquiries from vendors, customers, and staff.

Skills

Data entry

Staff recruitment

Training supervision

Budget management

Customer service

Records management

Office administration

Supervision

Job description

Work Schedule: Monday thru Friday 6:00 AM - 3:00 PM

Job Summary: The Office Manager is responsible for organizing and managing the office operations and procedures in order to ensure organizational effectiveness and efficiency. This job manages a variety of office administrative support working performing a range of general and specific office/clerical tasks. The office manager reports to the Branch Manager and is responsible for providing office management services to the entire office department and its operation.

Job Functions:

• Manage all department office administration support, which includes, but not limited to, data entry, receiving, record keeping and reporting.
• Has complete supervision of office administrative staff including recruiting candidates for a position when a vacancy occurs, interviewing and hiring the correct candidate.
• Ensures that the new employee receives proper training.
• Monitors the quantity and quality of the employee’s work.
• Conducts performance evaluation, and develops growth plans for employees.
• Counsels and terminating employees when necessary.
• Provides administrative support for the BM.
• Coordinates with department managers and BM regarding office operations on a daily basis to ensure operational efficiency.
• Organizes and maintains to ensure that all paper work is properly prepared and filed.
• Fully responsible to keep office administration expenditure under budget.
• Responds to multiple administrative inquiry from venders, customers, and subordinate staff.
• Back up for unexpected staff absences and other discretion by adjusting assignments or performing the work themselves if the situation requires it.
• Resolves common customer, vendor complaints or problems by identifying the error, obtaining pertinent information and making the correction.
• Responsible to keep track of all-time records for all employees within the branch location and ensure that all employees follow company guidelines on attendance.
• Provides on the job and other training opportunities to ensure operation efficiency.
• Plan and implement office systems, layout and equipment procurement to keep work environment clean.
• Perform other related duties as required.