Office Manager

It's Caliber; California; On-site; USD 52,000 - 72,000; Full time

Job summary

It's Caliber is seeking an Office Manager to oversee the daily operations of a staffing branch in California. The role supports recruiters, sales staff, clients, and temporary employees, ensuring accurate records, onboarding, and productive office workflows.

You will supervise administrative staff, handle onboarding (I-9, background checks), payroll processing, timekeeping, and compliance with OSHA and labor laws. The position emphasizes customer service and strong client relationships.

Qualifications

• Strong organizational and time-management skills.
• Experience coordinating onboarding and payroll is a plus.
• Familiarity with OSHA and labor laws is preferred.

Responsibilities

• Oversee daily operations of the staffing office.
• Supervise administrative staff and recruiters.
• Coordinate onboarding, including I-9 and background checks.
• Process weekly payroll and ensure accurate timekeeping.
• Maintain employee files and compliance with regulations.
• Assist with recruiting activities and candidate placement.
• Serve as primary contact for clients and staffing needs.
• Monitor attendance, performance, and disciplinary actions.
• Prepare reports on staffing activity, payroll, and performance.
• Ensure safety procedures and vendor relationships are managed.
• Support business development with client relationships and service.

Skills

Organizational skills

Communication

Customer service

Team coordination

Education

High school diploma or equivalent

Job description

Job Description

Job Description

The Office Manager is responsible for overseeing the daily operations of a staffing branch, ensuring efficient office administration, excellent customer service, and compliance with company policies. This role supports recruiters, sales staff, clients, and temporary employees while maintaining accurate records, payroll processing, onboarding, and overall office productivity.

Key Responsibilities

• Manage the daily operations of the staffing office.
• Supervise and support administrative staff and recruiters.
• Coordinate employee onboarding, including new hire paperwork, I-9 verification, and background checks.
• Process weekly payroll and ensure accurate timekeeping.
• Maintain employee files and ensure compliance with federal, state, and company regulations.
• Assist with recruiting activities, including interviewing, hiring, and placing candidates.
• Serve as the primary point of contact for clients regarding staffing needs, scheduling, and employee concerns.
• Monitor attendance, performance, and disciplinary actions for temporary and internal employees.
• Prepare reports on staffing activity, payroll, recruiting, and office performance.
• Ensure compliance with OSHA, labor laws, and company safety procedures.
• Manage office supplies, equipment, and vendor relationships.
• Support business development efforts by maintaining strong client relationships and providing excellent customer service.
• Assist with audits and reports as needed.