Office Manager

Master Search Solutions; Paramus (NJ); Hybrid; USD 60,000 - 65,000; Full time

Benefits offered by this job

Health insurance

Job summary

Master Search Solutions’ client in Bergen County seeks an Office Manager to lead daily operations for about 100 employees, handle vendors, supplies, events and logistics, and support People Operations in a hybrid setup. The role reports to the EVP, CHRO.

Requirements include 3+ years in office management, experience with onboarding/HR systems, and comfort with conference-room tech and light lifting.

Qualifications

• 3+ years of office management or office administration experience.
• Experience managing vendors, supplies and office events.
• HR administrative experience, such as onboarding, org charts or HR systems, a plus.
• Comfort setting up conference room technology and occasionally lifting 15-25 pounds.

Responsibilities

• Manage vendor relationships and contracts (cleaning, pantry, maintenance, security, repairs) and leases for office equipment.
• Track office and engagement spend, manage purchase orders and invoices, and look for cost savings.
• Maintain org charts and the HR intranet, and help with HR administration and reporting.
• Partner with HR and IT on onboarding and offboarding: workspace setup, access and logistics.
• Keep reception, the kitchen and conference rooms clean, stocked and guest-ready, and order supplies, snacks and drinks.
• Plan and run catering and events, from meetings and client visits to team lunches, holidays and bring your child to work day.
• Build simple, scalable processes as the organization grows.

Skills

Vendor management

Office administration

HR administration

Event planning

Organization

Tools

HR systems

Job description

Our client, a healthcare marketing company, is searching for an Office Manager to lead day-to-day operations in its Bergen County office while also supporting key People Operations functions. This is a hybrid role: onsite Monday through Thursday, 8:30am-5:00pm, with Fridays working from home. Travel is minimal. The position is full-time and non-exempt, so it is eligible for overtime.

Reporting to the Executive Vice President, Chief Human Resources Officer, the Office Manager runs the workplace for about 100 employees at this location, with 50-60 people in the office on any given day. You will be the office's go-to troubleshooter and own the vendors, supplies, events and logistics that keep it running smoothly, with a company credit card to get things done.

In this role YOU will:

• Manage vendor relationships and contracts (cleaning, pantry, maintenance, security, repairs) and leases for office equipment.

• Track office and engagement spend, manage purchase orders and invoices, and look for cost savings.

• Maintain org charts and the HR intranet, and help with HR administration and reporting.

• Partner with HR and IT on onboarding and offboarding: workspace setup, access and logistics.

• Keep reception, the kitchen and conference rooms clean, stocked and guest-ready, and order supplies, snacks and drinks.

• Plan and run catering and events, from meetings and client visits to team lunches, holidays and bring your child to work day.

• Build simple, scalable processes as the organization grows.

The company is looking for a team player who:

• Is personable, proactive and solutions-oriented

• Is highly organized and welcoming to employees and visitors

• Stays calm under pressure

YOU might be the right person if YOU have:

• 3+ years of office management or office administration experience

• Experience managing vendors, supplies and office events

• HR administrative experience, such as onboarding, org charts or HR systems, a plus

• Comfort setting up conference room technology and occasionally lifting 15-25 pounds

Our client offers a base salary of $60,000-$65,000 plus overtime eligibility, excellent benefits (a choice of medical plans including an HSA with a company contribution, dental, vision, a 401(k) with a company match, two weeks of paid time off and 12 paid holidays), a company closure between Christmas and New Year's, summer Fridays that end at 1pm, and a people-first employee experience.