Office Manager

Health Monitor Network; Montvale (NJ); On-site; USD 65,000 - 90,000; Full time

Job summary

Health Monitor Network is seeking an Office Manager for our Montvale, NJ office to lead daily operations and support key people operations functions. You will ensure a welcoming, organized environment and coordinate facilities, events, and admin tasks for a productive workplace.

The role partners with HR and IT to onboard/offboard, maintain org charts and intranet resources, manage vendors, and support budget tracking. You will foster a positive culture and a smooth, scalable office operation.

Qualifications

• Experience in office operations and facilities management.
• Strong organizational and multi-tasking abilities.
• Customer-focused approach and ability to stay calm under pressure.
• Experience supporting HR/admin tasks and onboarding/offboarding.
• Ability to track budgets and expenses with attention to detail.

Responsibilities

• Oversee day-to-day office operations, ensure a clean, organized, stocked, and presentation-ready workspace.
• Create a welcoming experience for employees and visitors; manage reception, conference rooms, and shared spaces.
• Coordinate with building management on communications, closures, safety, and security.
• Manage vendor relationships and contracts (cleaning, pantry, maintenance, security, repairs, etc.).
• Coordinate repairs, maintenance, and operational improvements; track issues to resolution.
• Manage conference room logistics and technology setup as needed.
• Plan and execute office catering and logistics for meetings and events.
• Partner with HR to plan and run employee engagement initiatives and in-office events.
• Support onboarding and offboarding with HR and IT; maintain org charts and internal resources.
• Assist with HR admin tasks and reporting as needed.
• Support operational budget management and track spend; manage POs and invoices.
• Identify cost-saving opportunities while preserving employee experience.
• Develop scalable processes and systems as the organization grows.

Skills

Office operations

People operations

Vendor management

Event planning

Communication

Job description

The Office Manager will be a personable, proactive, and solutions-oriented professional responsible for leading day-to-day office operations in our Montvale, NJ office while also supporting key people operations functions. This individual will be highly organized, welcoming, and able to remain calm under pressure, ensuring a seamless, people-first employee experience.

This role is critical in maintaining a high-functioning workplace environment while also supporting various business needs. The Office Manager will build efficient, repeatable processes that keep the office running smoothly and support a productive, welcoming environment for employees and visitors.

Key Responsibilities:

Workplace Operations & Facilities Management

• Oversee day-to-day office operations, ensuring the workplace is clean, organized, fully stocked, functional, and presentation-ready at all times
• Create a welcoming, high-touch experience for employees and visitors; ensure reception, conference rooms, and shared spaces are always guest-ready
• Liaise with building management on office communications, closures, safety, and security matters
• Manage vendor relationships and contracts (cleaning, pantry, maintenance, security, repairs, etc.)
• Coordinate repairs, preventative maintenance, and operational improvements; proactively elevate and track issues to resolution
• Manage conference room logistics and technology setup, as needed

Events, Catering & Employee Experience

• Plan and execute office catering and logistics for meetings, client visits, and internal events
• Partner with HR to plan and run employee engagement initiatives and in-office events
• Help build a positive, connected culture where employees feel welcomed and valued

People Operations Administration

• Support and help execute onboarding and offboarding processes in partnership with HR and IT (workspace setup, badge access, coordination)
• Maintain and update organizational charts and related documentation
• Support management and upkeep of the HR intranet and internal resources
• Assist with general HR administrative tasks and reporting as needed

Budget & Operational Planning

• Support operational budget management in partnership with VP, HR
• Track and reconcile office and engagement spend; manage purchase orders and invoices in a timely and accurate manner
• Identify cost‑saving opportunities without compromising employee experience
• Develop and implement scalable processes and systems as the organization grows

Success Profile

• Creates a seamless, welcoming, and high-functioning workplace environment
• Acts as a reliable partner to HR in supporting the general needs of the business
• Balances operational excellence with employee experience
• Builds scalable systems that support company growth

This role operates in a professional office environment and routinely uses standard office equipment such as computers, phones, printers, and conferencing technology.

While performing the duties of this role, the employee is regularly required to:

• Remain in a stationary position (sitting or standing) for extended periods of time
• Move throughout the office to access work areas, meeting rooms, and equipment
• Communicate effectively with employees, vendors, and visitors

The employee may occasionally be required to:

• Lift and/or move items up to 25 pounds (e.g., office supplies, packages, event materials)
• Set up or rearrange office spaces for meetings or events
• Bend, stoop, or reach as needed to manage office supplies or equipment