Office Manager

Glocap Search; New York (NY); On-site; USD 120,000 - 140,000; Full time

Job summary

Investment Management firm in Midtown Manhattan is seeking an Office Manager to join the team. The candidate will be organized, detail-oriented, and experienced with office vendors. Must be a team player who can pitch in and support multiple functions, including HR onboarding and event planning.

Role is fully onsite with hours from 8:30am to 6:00pm. Salary ranges from $120k to $140k base, with bonus eligibility and benefits depending on experience.

Qualifications

• 10+ years of office experience.
• Ability to work independently.
• Impeccable attention to detail and accuracy.
• Take initiative and adaptability.
• Verbal and written communication skills.
• Professional, warm personal presentation.
• Organization and planning skills.
• Reliable and able to work in a stressful environment.

Responsibilities

• Liaise with office vendors and be main point person.
• Main point of contact with outsourced IT firm.
• Collect and organize invoices from office vendors and ensure payment.
• Collect and organize office expense reporting.
• Prepare and submit expense reports for senior staff.
• Assist with HR onboarding of new employees.
• Help plan company events.
• Schedule and coordinate meetings for Partners as needed.
• Answer and place calls and take messages for Partners.
• Coordinate detailed travel arrangements with internal travel team and outside agencies.
• Manage inventory and order office supplies.
• Update firm CRM system (Backstop).
• General office work including photocopying, scanning, filing, printing.

Skills

Office management

Communication skills

Attention to detail

Organizational skills

Independent worker

Team player

HR onboarding

Vendor coordination

Travel coordination

Stress management

Tools

Backstop CRM

Job description

Our client, an investment management firm in Midtown Manhattan, is seeking an Office Manager to join their team. The successful candidate will be organized, have strong attention to detail and have experience working with office vendors. This candidate must also be at team player and pitch in!

JOB DETAILS

Company: Investment Management firm

Position: Office Manager

Location: Midtown

Salary: $120k-$140k base Depending on Experience plus Bonus Eligibility, and Benefits

Hours: 8:30am-6:00pm - fully onsite

Responsibilities:

• Liaise and be main point person for all office vendors
• Main point person with outsourced IT firm
• Collect and organize invoices from office vendors and ensure payment
• Collect and organize office expense reporting
• Prepare and submit expense reports for senior staff
• Assist with HR onboarding of new employees
• Help plan company events
• Schedule and coordinate meetings for Partners as needed
• Answer and place calls as appropriate and take messages for the Partners
• Coordinate detailed travel arrangements with internal travel team and outside agencies including air, hotel, ground transportation, and meal reservations, as business needs and personal preferences dictate (provide travel itinerary) as requested
• Manage inventory and order office supplies
• Update firm CRM system (Backstop)
• General office work including photocopying, scanning, faxing, printing of reports and presentations, and other miscellaneous support duties

Requirements:

• 10+ years of office experience
• Ability to work independently
• Impeccable attention to detail and accuracy
• Take initiative, anticipate needs, adaptable
• Verbal and written communication skills
• Professional, warm personal presentation
• Organization and planning skills
• Reliable and able to work in a stressful environment