Office Manager

Truex Métier; Palo Alto (CA); On-site; USD 60,000 - 85,000; Full time

Job summary

Truex Méti er is seeking an organized Office Manager to oversee daily operations and foster a welcoming, efficient workplace. The role requires hands-on ownership of a broad range of responsibilities and a hospitality mindset, ensuring a professional environment for employees, clients, and guests.

The ideal candidate will be highly organized, service-oriented, with the ability to anticipate needs and work across cross-functional teams to keep the office running smoothly.

Qualifications

• 3+ years of Office Manager, Workplace, Hospitality, or similar experience.
• Hands-on, service-oriented, and highly organized.
• Polished, professional demeanor when interacting with staff and partners.

Responsibilities

• Oversee day-to-day office operations, ensuring an organized and well-maintained workplace.
• Create a warm, professional environment and provide hospitality to employees and guests.
• Coordinate with vendors and facilities to address needs efficiently.
• Manage supplies, equipment, kitchen, and common areas.
• Support events, meetings, and logistics from planning through execution.
• Assist with administrative projects as needed.
• Identify issues early and propose practical solutions.
• Partner with leadership to ensure smooth office operations.

Job description

We are recruiting on behalf of a well-established organization seeking a polished, proactive, and highly organized Office Manager to oversee day-to-day office operations and help create a welcoming, efficient, and professional workplace.

This is an excellent opportunity for a hands-on professional who enjoys being the person who keeps things running smoothly. The ideal candidate is highly organized, service-oriented, resourceful, and comfortable taking ownership across a broad range of responsibilities. A strong hospitality mindset and the ability to anticipate needs are essential.

Key Responsibilities

• Office Operations: Oversee day-to-day office operations, ensuring the workplace is organized, functional, and well maintained.
• Hospitality & Employee Experience: Create a warm, professional environment and provide a high level of hospitality to employees, clients, candidates, and guests.
• Vendors & Facilities: Coordinate with vendors, building management, maintenance providers, and other service partners to ensure needs are addressed efficiently.
• Office Services: Manage supplies, deliveries, equipment, kitchen and common areas, and other day-to-day office needs.
• Events & Meetings: Support office events, meetings, lunches, and gatherings, coordinating logistics from planning through execution.
• Administrative Support: Assist with a variety of administrative and operational projects as needed.
• Problem Solving: Identify issues before they become problems and take ownership of finding practical solutions.
• Cross-Functional Support: Partner with leadership and employees to ensure the office operates seamlessly.

What We Are Looking For

• Experience: 3+ years of Office Manager, Workplace, Hospitality, Administrative, or similar experience.
• Hands-On Approach: Comfortable rolling up your sleeves and personally handling whatever needs to get done.
• Hospitality Mindset: Naturally welcoming, service-oriented, and attentive to the experience of those around you.
• Organization: Highly organized with strong attention to detail and excellent follow-through.
• Ownership: Proactive and self-directed, with the ability to manage priorities independently.
• Adaptability: Comfortable in environments where priorities shift and processes may still be evolving.
• Professionalism: Polished, personable, and confident interacting with employees, executives, clients, and external partners.
• Team Player: Flexible, collaborative, and willing to jump in wherever needed.

Location & Culture

• Work Structure: Full-time, onsite
• Environment: Professional, collaborative, and service-oriented, with an emphasis on creating a well-run workplace and positive experience for everyone who walks through the door.
• Base Salary: Competitive and commensurate with experience
• Additional Compensation: May include bonus, equity, and benefits

This is an excellent opportunity for an experienced Office Manager who takes pride in creating a well-run, welcoming, and professional workplace and enjoys being the person others can rely on to make things happen.