Office Manager

Stanfordclimateventures; Palo Alto (CA); On-site; USD 45,460 - 64,747; Part time

Benefits offered by this job

401(k)

Medical, dental, and vision insurance

Paid parental leave

Unlimited PTO

Job summary

Stanfordclimateventures is seeking a part-time Office Manager to manage business operations and office space in Palo Alto. This role involves providing administrative support to the CEO, managing budgets, and fostering a productive culture. Ideal candidates should be detail-oriented, organized, and willing to learn. The position requires in-person attendance three days a week and offers a salary of $40/hour among other benefits like medical insurance and unlimited PTO.

Qualifications

• Detail-oriented and efficient.
• Ability to learn and adapt.
• Enthusiastic about workplace culture.

Responsibilities

• Foster a productive and healthy work culture.
• Provide administrative support to the CEO.
• Manage budget and track expenses.
• Order office supplies as needed.
• Coordinate meetings and logistics.
• Assist in employee onboarding/offboarding.
• Manage vendor and partnership relationships.
• Help with travel bookings.

Skills

Analytical skills

Communication skills

Organizational skills

Problem-solving skills

Time management

Proactive engagement

Tools

Microsoft Office

Job description

Jobs at Stanford Climate Ventures alumni companies

We’re hiring an Office Manager to support our internal business operations and manage our office space in Palo Alto. This will be a part‑time position, three days (24 hours) a week, Tuesday through Thursday, with an in‑person requirement in the Palo Alto office.

The ideal candidate is highly detail‑oriented, efficient, curious, and proactively engaged. However, the most important prerequisite for this (or any!) position at Aionics is that applicants are willing to learn, committed to doing their best, and enthusiastic about the opportunity to shape our company’s culture, technology, and future.

Responsibilities

• Fostering and supporting a productive, healthy, and fun culture for both our in‑person and remote employees
• Providing administrative support directly to the CEO as well as to the company broadly
• Working with Finance to manage budget and track expenses
• Monitoring office supplies and ordering new materials as required
• Coordinating meetings, events, and office logistics
• Assisting in onboarding/offboarding of employees
• Assisting teams with Project Management and other ad hoc tasks
• Office vendor and partnership management – building relationships with vendors, partners and other third parties
• Assisting with travel bookings

Recommended Qualifications

• Solid analytical and communication skills
• Highly organized and able to determine and enforce priorities
• Strong communication and problem‑solving skills
• Exceptional time management skills
• Enthusiastic professional capable of wearing many hats
• Basic knowledge of Microsoft Office applications (e.g. Word, Excel, PowerPoint, Access)
• Salary: $40/hour
• 401(k)
• Medical, dental, and vision insurance
• Paid parental leave
• Unlimited PTO

How to apply

If interested, please click on the “Click here to Apply” button to submit your resume and cover letter.

Aionics, Inc. is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.