Office Manager

Geneva Search Partners LLC; Oak Brook (IL); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

Paid time off

401(k) with company match

Career growth opportunities

Job summary

Geneva Search Partners LLC is seeking a hands-on Office Manager/HR lead to oversee payroll for two entities, HR administration, compliance, records, benefits, onboarding/offboarding, and recruiting support. You will partner with senior leadership to support corporate and field operations in a fast-paced restaurant environment.

The ideal candidate has 3+ years in HR/office roles, strong payroll experience, and proficiency with HRIS and payroll systems.

Qualifications

• Bachelor's degree preferred.
• Minimum 3 years in HR, office admin, payroll or related roles.
• Experience supporting multi-location operations in restaurant, hospitality, retail, or service.
• Strong payroll experience with large employee populations.
• Tech-savvy with HRIS, payroll systems, MS Office, and recruiting platforms.
• Highly organized with excellent attention to detail.
• Able to maintain strict confidentiality and professionalism.
• Entrepreneurial mindset with proactive, solution-oriented approach.
• Strong communication with employees at all levels.
• Bilingual English/Spanish is a plus.

Responsibilities

• Oversee payroll for two separate companies.
• Maintain confidential employee records and onboarding/offboarding documents.
• Administer benefits programs and assist with inquiries.
• Process employment verifications, garnishments, and HR documentation.
• Ensure compliance with federal, state, and local laws.
• Coordinate onboarding and offboarding processes.
• Support recruiting platforms and job boards; coordinate interviews.
• Provide office and HR operations support to leadership.

Skills

Payroll processing

HR administration

Confidentiality

Multi-location ops

Recruiting support

Communication

Bilingual English/Spanish

Education

Bachelor's degree

Tools

HRIS

Payroll systems

Microsoft Office

Recruiting platforms

Job description

We are a growing restaurant organization with multiple locations and a workforce of more than 1,000 employees. We are seeking a hands-on, detail-oriented Office Manager to oversee HR administration, payroll operations, compliance, employee records, recruiting support, and office management functions. This role is ideal for a proactive professional who thrives in a fast-paced environment and enjoys partnering with leadership to support both corporate and field operations.

Position Summary

The Human Resources Manager will serve as a key member of the corporate team, overseeing payroll and HR administration for multiple entities while ensuring compliance with employment laws and organizational policies. This individual will also provide office management support to senior leadership and play a critical role in company initiatives.

Key Responsibilities

Human Resources & Employee Administration

• Manage and process payroll for two separate companies.
• Maintain accurate and confidential employee records, including onboarding documentation, benefits enrollments, promotions, disciplinary actions, leaves of absence, and terminations.
• Administer employee benefits programs and assist team members with benefit-related inquiries.
• Process employment verifications, garnishments, insurance claims, and other HR-related documentation.
• Ensure compliance with federal, state, and local employment and labor laws.
• Support employee onboarding and offboarding processes.
• Assist with the management of recruiting platforms and job boards.
• Coordinate interview scheduling and candidate communications.
• Support hiring managers and leadership with recruitment initiatives as needed.

Office & Operations Management

• Provide administrative support to the Senior Leadership Team.
• Execute and distribute operational reporting for field leadership.
• Coordinate the ordering, setup, and onboarding of technology equipment for new hires.
• Support company-wide administrative projects and process improvements.

Qualifications

• Bachelor's degree preferred.
• Minimum of 3 years of Human Resources, Office Administration, Payroll, or related experience.
• Experience supporting multi-location operations; restaurant, hospitality, retail, or service industry experience preferred.
• Strong payroll experience, preferably managing large employee populations.
• Tech-savvy with proficiency in HRIS, payroll systems, Microsoft Office Suite, and recruiting platforms.
• Highly organized with exceptional attention to detail.
• Ability to maintain strict confidentiality and professionalism when handling sensitive employee information.
• Entrepreneurial mindset with a proactive, solution-oriented approach.
• Strong communication skills and ability to interact effectively with employees at all levels of the organization.
• Bilingual English/Spanish is a plus.

What We're Looking For

The ideal candidate is a dependable HR professional who enjoys balancing strategic priorities with day-to-day execution. You are a problem solver, thrive in a collaborative environment, and take pride in creating efficient processes that support employees and business operations alike.

• Paid time off and holidays
• 401(k) with company match
• Career growth opportunities within a growing restaurant organization