Bilingual Payroll and HR Coordinator

Air Comfort, Inc; Englewood (NJ); On-site; USD 55,000 - 75,000; Full time

Job summary

Air Comfort, Inc. is seeking a Payroll, HR & Recruitment Coordinator (bilingual) to manage payroll, onboarding, and recruiting for a busy commercial cleaning team at our corporate office.

You will support both field staff and office personnel while ensuring compliance with wage and hour laws and maintaining confidential records. The ideal candidate is fluent in English and Spanish, with 3+ years of payroll/HR/recruiting experience, knowledge of ADP Workforce Now or an ATS is a plus, and strong

Qualifications

• Bilingual in English and Spanish required.
• Minimum 3 years in payroll, HR, or recruiting.
• Experience processing payroll for 200+ employees preferred.
• Strong MS Office skills (Excel, Outlook, Word) and professional communication.

Responsibilities

• Process weekly and bi-weekly payroll accurately and on time.
• Review timecards for accuracy and resolve discrepancies.
• Coordinate onboarding and new hire paperwork.
• Maintain employee files and confidentiality.
• Post job openings and screen resumes.
• Schedule interviews with hiring managers and coordinate assessments.
• Track recruiting metrics and turnover.
• Maintain OSHA records and ensure wage/hour compliance.

Skills

Bilingual English/Spanish

Payroll processing

HR experience

Recruiting experience

Microsoft Office

Confidential information handling

Multitasking

Tools

ADP Workforce Now

ATS

Job description

Job Description

Payroll, Human Resources & Recruitment Coordinator (Bilingual)

Department: Human Resources / Administration

Reports To: Controller / Director of Operations

Location: Corporate Office

Employment Type: Full-Time

Position Summary

The Payroll, Human Resources & Recruitment Coordinator is responsible for managing the day-to-day payroll, recruiting, onboarding, and employee relations functions for a fast-paced commercial cleaning company. This role supports both field employees and office staff while ensuring compliance with company policies and employment laws. The ideal candidate is highly organized, bilingual (English/Spanish), detail-oriented, and experienced in handling a high-volume workforce.

Essential Responsibilities

Payroll Administration

• Process weekly and bi-weekly payroll accurately and on time.
• Review employee timecards for accuracy.
• Investigate and resolve payroll discrepancies.
• Process employee wage changes, bonuses, and deductions.
• Maintain payroll records and employee files.
• Coordinate payroll with Operations and Accounting.
• Ensure compliance with wage and hour laws.
• Assist with year-end payroll processing and W-2 preparation.
• Respond to employee payroll inquiries.

Human Resources

• Maintain employee personnel files.
• Process new hire paperwork and onboarding.
• Conduct new employee orientations.
• Process employee terminations and exit documentation.
• Maintain I-9, W-4, and employment eligibility documentation.
• Ensure compliance with federal, state, and local labor laws.
• Manage employee leave requests and documentation.
• Track employee evaluations and performance reviews.
• Assist management with employee relations matters.
• Update employee handbook and HR policies as needed.

Recruitment

• Recruit hourly cleaners, supervisors, area managers, and office personnel.
• Post job openings on multiple hiring platforms.
• Screen resumes and conduct phone interviews.
• Schedule interviews with hiring managers.
• Complete employment verification and background checks.
• Coordinate drug screenings when required.
• Build and maintain a pipeline of qualified candidates.
• Attend hiring events and job fairs.
• Partner with Operations to meet staffing goals.
• Track recruiting metrics including time-to-fill and turnover.

Employee Onboarding

• Prepare offer letters.
• Collect onboarding documentation.
• Verify employment eligibility.
• Coordinate uniforms, badges, and equipment.
• Enter employees into payroll and HR systems.
• Schedule orientation and training.
• Ensure all required certifications are completed.

Compliance

• Maintain OSHA and employee safety records.
• Assist with workers' compensation claims.
• Track employee licenses and certifications.
• Maintain confidentiality of employee information.
• Ensure compliance with EEO, FLSA, FMLA, ADA, and state labor regulations.

Administrative Responsibilities

• Answer employee HR and payroll questions.
• Prepare employment verification letters.
• Maintain recruiting reports.
• Assist with employee recognition programs.
• Support executive leadership with HR reporting.
• Maintain accurate electronic employee records.

Qualifications

Required

• Bilingual (English & Spanish) — Required
• 3+ years of Payroll, HR, or Recruiting experience
• Experience processing payroll for 200+ employees preferred
• Strong Microsoft Office skills (Excel, Outlook, Word)
• Excellent organizational and communication skills
• Ability to handle confidential information professionally
• Ability to multitask in a fast-paced environment

Preferred

• Experience with ADP Workforce Now or other payroll systems
• Experience using applicant tracking systems (ATS)
• Knowledge of E-Verify
• HR certification (SHRM-CP or PHR) is a plus