Office Manager

Russell Tobin; New York (NY); Hybrid; USD 73,000 - 79,000; Full time

Job summary

Russell Tobin in New York City is seeking a Technical BU Admin / Office Manager to support day-to-day BU and office operations in a hybrid NYC setting. The role requires 3–5 years of experience in office management, strong MS Excel/PowerPoint skills, and experience with onboarding, ticketing and space management.

It offers a 12-month contract and an hourly pay rate of $53–$57. Hybrid work arrangement with onsite presence in Midtown Manhattan three days a week, and collaboration with HR, IT, and

Qualifications

• 3-5 years of experience in Office Management, Business Operations, Business Administration, or Workforce Management.
• Experience in a large corporate or multinational environment.
• Strong proficiency in MS Excel, PowerPoint, and MS Office Suite.
• Experience with ticketing systems, employee onboarding, and office space management.
• Excellent written and verbal communication and stakeholder management skills.
• Strong organizational, problem-solving, and multitasking abilities.
• Professional-level experience using AI tools.

Responsibilities

• Manage daily office and floor operations, including seating arrangements, workstation allocation, conference rooms, and space management.
• Coordinate new hire onboarding, including seating, equipment, access, and onboarding tickets for full-time and contingent employees.
• Manage staff movements, departmental relocations, and floor restacking activities.
• Coordinate hardware, software, phone, headset, and other equipment requests through internal ticketing systems.
• Liaise with HR, IT, Facilities, and other internal teams to resolve office-related requests.
• Oversee floor maintenance coordination, signage, confidential bins, and general workplace requirements.
• Maintain employee seating records, occupancy reports, and operational trackers.
• Support business units and maintain effective relationships with stakeholders across different levels.

Skills

Office management

Workforce management

Stakeholder management

AI tools

Tools

MS Excel

PowerPoint

MS Office Suite

Ticketing systems

Onboarding tools

Occupancy tools (Manhattan)

Job description

Position: Technical BU Admin / Office Manager

Location: NYC (Midtown), NY – Hybrid 3 Days a Week Onsite

Duration: 12 Months Contract

Payrate: $ 53 – $ 57 per hour

Job Description:

We are looking for a Technical BU Admin / Office Manager to support day-to-day business unit and office operations.

Experience: 3-5 Years of Experience

Key Responsibilities:

• Manage daily office and floor operations, including seating arrangements, workstation allocation, conference rooms, and space management.
• Coordinate new hire onboarding, including seating, equipment, access, and onboarding tickets for full-time and contingent employees.
• Manage staff movements, departmental relocations, and floor restacking activities.
• Coordinate hardware, software, phone, headset, and other equipment requests through internal ticketing systems.
• Liaise with HR, IT, Facilities, and other internal teams to resolve office-related requests.
• Oversee floor maintenance coordination, signage, confidential bins, and general workplace requirements.
• Maintain employee seating records, occupancy reports, and operational trackers.
• Support business units and maintain effective relationships with stakeholders across different levels.

Required Skills & Qualifications:

• 3–5 years of experience in Office Management, Business Operations, Business Administration, or Workforce Management.
• Experience working in a large corporate or multinational environment.
• Strong proficiency in MS Excel, PowerPoint, and MS Office Suite.
• Experience with ticketing systems, employee onboarding, and office space management.
• Excellent written and verbal communication and stakeholder management skills.
• Strong organizational, problem-solving, and multitasking abilities.
• Professional-level experience using AI tools.

Preferred:

• Financial services or banking industry experience.
• Experience in facilities coordination, workforce management, or business unit administration.
• Experience with space management and employee occupancy tools such as Manhattan.

Russell Tobin is an equal opportunity employer. We do not discriminate on the basis of the race, religious creed, color, national origin, ancestry, physical disability, mental disability, reproductive health decision making, medical condition, genetic information, marital status, sex, gender, gender identity, gender expression, age, sexual orientation, veteran or military status, or any other characteristic protected by applicable federal, state, or local law.

Russell Tobin is a Fair Chance employer. We consider all qualified applicants, including those with criminal histories, in a manner consistent with applicable state and local Fair Chance laws and ordinances, including, the California Fair Chance Act and all applicable local Fair Chance ordinances.

Accommodations

We are committed to providing reasonable accommodations to applicants and employees with disabilities. If you require a reasonable accommodation to participate in the application or interview process, or to perform the essential functions of this role, please contact us.

Only applicable for San Francisco Candidates:

Under the San Francisco Lactation in the Workplace Ordinance, we will provide written notice of lactation accommodation rights, and this notice will automatically be given upon hiring, any inquiry of parental leave or lactation accommodation.