Office Manager

Wood Personnel Services; Nashville (TN); On-site; USD 32,000 - 33,000; Full time

Job summary

Wood Personnel Services partners with a local nonprofit to identify an Office Manager to join their team. This role serves as the operational point of contact for day-to-day operations, providing administrative support, data entry, donor management, and meeting coordination for staff and stakeholders.

The ideal candidate has 2-3 years of office administration experience, strong attention to detail, and proficiency in Microsoft Office and Excel.

Qualifications

• 2-3 years of office administration experience.
• Proficiency with Microsoft Office Suite and data entry accuracy.
• Strong organizational, multi-tasking, and communication skills.
• Ability to maintain confidentiality and handle sensitive information.

Responsibilities

• Greet visitors professionally and manage access to the office.
• Answer phone calls and emails promptly and professionally.
• Data entry, filing, mailing, and shipping tasks.
• Process client and donor payments; enter into QuickBooks.
• Maintain confidentiality of client, donor, and organizational information.
• Order and track office supplies; manage meeting spaces and RSVPs.
• Maintain accurate case records and donor acknowledgements.
• Assist with development activities and events; perform heavy data entry in QuickBooks and Excel.

Skills

Office Administration

Data Entry

Customer Service

Tools

QuickBooks

Excel

Microsoft Office

Job description

We are partnering with a local non-profit to identify a qualified Office Manager to join their team. This role will serve as the operational point of contact for the organization’s day-to-day operations and provide administrative, data entry/bookkeeping, donor management, client service, and meeting support for clients, donors, staff, and other community stakeholders.

The ideal candidate will have previous office administration experience, strong attention to detail and data entry accuracy, along with superior interpersonal and customer service skills. This position does require proficient knowledge and application of Microsoft Office Suite, specifically Excel.

Highlights:

• Temp to Hire
• $23-24+/hour DOE

Responsibilities:

• Greet and welcome visitors, let them in the door, and address the reason for visit in a professional, warm, and welcoming manner
• Answer phone calls and emails promptly and professionally
• Complete general administrative tasks such as data entry, filing, copying, mailing, and shipping
• Process client and donor payments and enter payments into QuickBooks
• Maintain strict confidentiality of client, donor, and organizational information.
• Order, track, and maintain office supply inventory in a cost conscience manner
• Reserve meeting spaces, prepare materials, distribute meeting notices, and track RSVPs
• Process and maintain accurate case records and archives
• Generate and send donor acknowledgements and thank-you letters
• Assists with development activities, agency programs, and special events
• Heavy data entry in QuickBooks and Microsoft Excel

Requirements:

• 2-3 years of office administration experience
• Proficiency with Microsoft Office
• Strong organizational, multi-tasking, and communication skills
• Exceptional attention to detail and data entry accuracy
• Strong interpersonal and customer service skills
• Ability to maintain confidentiality and handle sensitive information