Office Manager

Legacy Staffing Solutions, Inc.; Bakersfield (CA); On-site; USD 52,000 - 76,000; Full time

Benefits offered by this job

Competitive compensation

Benefits package typical of nonprofit

Paid time off and holidays

Professional, collaborative culture

Opportunity to support community-focus

Job summary

Legacy Staffing Solutions, Inc. is seeking an Office Manager with strong QuickBooks experience to support a nonprofit organization. The role involves managing day-to-day office operations, handling bookkeeping, and assisting leadership with calendars and board materials.

The ideal candidate is organized, discreet, and comfortable wearing multiple hats in a small-team setting. Prior nonprofit or professional-office experience is a plus and will help drive efficient programs and operations.

Qualifications

• Strong QuickBooks experience and accurate bookkeeping.
• Discreet, organized, and able to juggle multiple tasks in a small team.
• Experience supporting leadership and managing vendor relationships.
• Nonprofit or professional-office experience is a plus.

Responsibilities

• Manage day-to-day office operations (phones, scheduling, correspondence, supplies).
• Maintain accurate bookkeeping in QuickBooks (AP, AR, deposits, reconciliations).
• Support leadership with calendars, meeting prep, and confidential tasks.
• Assist with billing, event logistics, invoices, and program-related admin.

Skills

QuickBooks

Office administration

Bookkeeping

Vendor management

Calendar management

Communication skills

Microsoft Office

Tools

Microsoft Office

Job description

Our client is a respected nonprofit organization dedicated to serving the community through partnership, outreach, and mission-driven programs. They foster a professional, collaborative environment where accuracy, organization, and strong administrative support help the organization operate effectively.

What They Bring to the Table:

• Competitive compensation commensurate with experience
• Benefits package typical of a professional nonprofit organization
• Paid time off and paid holidays
• Professional, collaborative culture
• Opportunity to support community-focused programs and operations

What You Bring to the Table:

We are seeking an Office Manager with strong QuickBooks experience and a background in office administration, bookkeeping, or operations support. You should be organized, discreet, and comfortable wearing multiple hats in a small-team environment. Experience supporting leadership, managing vendor and stakeholder relationships, and keeping financial records accurate is essential. Nonprofit or professional-office experience is a plus.

Key Responsibilities:

• Manage day-to-day office operations, including phones, scheduling, correspondence, supplies, vendors, and office organization
• Maintain accurate bookkeeping in QuickBooks, including accounts payable, accounts receivable, deposits, expense tracking, and bank reconciliations
• Support leadership with calendars, meeting preparation, board or committee materials, and confidential administrative tasks
• Assist with billing, event logistics, invoices, and other administrative support tied to programs and operations
• Maintain organized files, records, and processes so the office runs smoothly and information is easy to find
• Serve as a professional point of contact for partners, vendors, and visitors

This is an excellent opportunity for an organized Office Manager with solid QuickBooks skills to support a respected nonprofit and help keep operations running smoothly behind the scenes.