Office Manager

Indel Power Group; Manassas (VA); In loco; USD 45.000 - 55.000; Tempo pieno

Vantaggi offerti da questo lavoro

Competitive compensation package

Monthly performance incentives

Relocation & advancement opportunities

Long established, family-owned

Excellent medical, dental, vision

Descrizione del lavoro

Indel Power Group in Manassas, VA seeks an Office Manager to organize operations and support the service team. The role emphasizes multi-tasking, strong communication, and proactive administration to keep facilities and departments running smoothly.

Responsibilities span building operations, vendor management, and internal admin tasks. The ideal candidate will have MS Office skills, attention to detail, and a proactive, collaborative mindset.

Competenze

• Proficiency in MS Office with Excel and Outlook.
• Familiarity with email scheduling tools like Email Scheduler and Boomerang.
• Excellent time management and multi-tasking ability.
• Attention to detail and problem-solving skills.
• Excellent written and verbal communication skills.
• Strong organizational and planning abilities in a fast-paced environment.
• Creative mindset with ability to suggest improvements.
• High School diploma; admin assistant or secretary experience a plus.

Mansioni

• Facilities and Building Operations: plan, coordinate, and schedule maintenance and repairs.
• Gather quotes and identify cost-reduction opportunities.
• Evaluate vendor services and create POs for invoicing.
• Monitor documentation for building assets (vehicles, alarm, sprinklers).
• Support cleaning, grounds, snow removal, and pest control services.
• Administrative Support: plan and schedule department functions and manage uniforms.
• Record collections and document invoices, bank deposits, and cash boxes.
• Track inventory and order supplies (cleaning products, office supplies, amenities).

Conoscenze

MS Office

Email scheduling tools

Time management

Attention to detail

Written and verbal communication

Organizational skills

Creative thinking

Formazione

High School diploma

Strumenti

Email Scheduler

Boomerang

Descrizione del lavoro

$45,000-$55,000/year

Johnson Truck Center

Manassas, Virginia, a subsidiary of Indel Power Group, has an opening for an Office Manager at our location in Manassas, Virginia location. This individual will be organized with the ability to multi-task and possess good customer and communication skills. Joining the service team will provide you with a rewarding work environment, excellent pay and benefits, and an opportunity for advancement.

Key Responsibilities

• 1. Facilities & Building Operations
  • Plan, coordinate, and schedule building maintenance and repairs.
    • Gather quotes and identify opportunities to reduce operational costs
    • Evaluate vendor services that are being provided
    • Create PO's for vendor invoicing
  • Monitor and maintain accurate documentation related to building assets, including:
    • Vehicle information
    • Alarm system
    • Sprinkler System
  • Maintain support for:
    • Cleaning crew
    • Grounds Maintenance
    • Snow Removal
    • Pest Control
• 2. Administrative Support
  • Plan, coordinate, and schedule department functions
  • Manage uniform ordering and employee uniform requests
  • Collection and documentation of:
    • Parts Credits
    • Filing of Invoices
    • Bank Deposits
    • Cash Boxes
  • Track the inventory of, and order any necessary supplies, including:
    • Cleaning products (trash bags, bathroom cleaners, etc.)
    • Office supplies (includes copy paper, pens, folders, etc.)
    • Office amenities (includes coffee, cups, etc.)
    • Department requests (Amazon orders, etc.)

Requirements

• Proficiency in MS Office (MS Excel and MS Outlook, in particular)
• Familiarity with email scheduling tools, like Email Scheduler and Boomerang
• Excellent time management skills and ability to multi-task and prioritize work
• Attention to detail and problem-solving skills
• Excellent written and verbal communication skills
• Strong organizational and planning skills in a fast-paced environment
• A creative mind with an ability to suggest improvements
• High School degree: additional qualification as an administrative assistant or Secretary will be a plus

Why Indel Power Group

• Competitive compensation package, DOE
• Monthly performance incentives
• Rewarding work environment
• Opportunities for relocation & advancement
• Long established, family-owned business

Indel Power Group Offers

• Excellent medical, dental, & vision coverage
• Health savings account
• Short-term/long-term disability and employee life insurance
• 401k, with matching
• Employee Assistance Program (EAP)
• Paid Annual Leave
• Eight Paid Holidays
• Employee Referral Program
• On the job paid training
• Company events and employee recognition programs

Indel Power Group is an Equal Opportunity Employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, disability or protected veteran status.