Office Manager

Atlas Structural Systems; Lewiston (ME); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401K

Medical benefits

Dental benefits

Vision benefits

Employee discounts

Training and career advancement

Job summary

Atlas Structural Systems is seeking an experienced Administrative Assistant to support the manager with inventory records, billing, and invoicing. You will handle calls, filing, and general office tasks in a fast-paced environment.

The role offers a Monday–Friday schedule with full-time hours, indoor work, and benefits including medical, dental, and vision coverage, 401K, and opportunities for training and career advancement.

Qualifications

• Minimum 2 years’ experience in office administration is required.
• Comfortable working in a fast-paced environment with strong time management and organization.
• Proficient in Microsoft Office; experience with Dynamics 365 is considered an asset.

Responsibilities

• Provide administrative support to the manager in inventory management records, billing, and invoicing.
• Assist warehouse staff with proper documentation.
• Monitor inventory of stock and non-stock items and place orders.
• Receive and direct incoming calls in a friendly and professional manner.
• Photocopy, fax and maintain central filing systems and administration files.
• Other administrative duties as assigned.

Skills

Office administration

Time management

Attention to detail

Microsoft Office

Customer service

Tools

D365

Job description

Job Description

Atlas Structural Systems is a manufacturer specializing in the design and manufacture of pre-engineered structural systems for commercial and residential construction projects in Eastern Canada and the US. Our integrated roof, wall, and floor systems offer proven quality and provide a great deal of benefit and value.

Job Description

Atlas Structural Systems is a manufacturer specializing in the design and manufacture of pre-engineered structural systems for commercial and residential construction projects in Eastern Canada and the US. Our integrated roof, wall, and floor systems offer proven quality and provide a great deal of benefit and value.

Responsibilities

• Provide administrative support to the manager in the areas of inventory management records, billing, and invoicing.
• Assists warehouse staff with proper documentation.
• Monitor inventory of stock and non-stock items and place orders.
• Receive and direct incoming calls in a friendly and professional manner.
• Photocopy, fax and maintain central filing systems and administration files.
• Other administrative duties as assigned.

Qualifications

• Minimum 2 years’ experience in office administration is required.
• Comfortable working in a fast-paced, ever-changing environment.
• Excellent time management skills, high attention to detail, and well organized.
• Self-motivated problem-solver with the ability to manage multiple deadlines.
• Strong computer and Microsoft Office Skills.
• Experience with D365 is considered an asset.
• Customer Service experience is considered an asset.

We Offer:

• A safe work environment
• Monday-Friday work week with full-time hours and indoor work
• Competitive wages
• 401K
• Medical, Dental, and Vision Benefits
• Employee Discounts
• Training and career advancement opportunities

About Us

Founded in 1882, J.D. Irving, Limited (JDI) operates in Eastern Canada (New-Brunswick, Nova Scotia, Prince Edward Island, Québec, Ontario, Newfoundland and Labrador), as well as in USA. We are a team of 20,000 dedicated employees. At J.D. Irving, Limited, you are part of a dynamic team of professionals who lead with integrity and are passionate about delivering results. With a culture that nurtures talent and creates an inclusive workplace, you can grow your career across our various operating divisions.

We are committed to creating accessible environments for our colleagues, candidates, and customers. Requests for accommodation due to a disability (which may be visible or invisible, temporary, or permanent) can be made at any stage of application and employment. We encourage candidates to make their accommodation needs known so that we can provide equitable opportunities.

Worried you do not meet all the requirements? Studies have shown that many applicants apply only to job opportunities when they feel they meet 100% of the criteria. We promote an inclusive environment where everyone is appreciated, recognized, and empowered to contribute fully. If you are interested in this position but are worried you did not meet all the requirements, we would encourage you to still apply.

Our recruitment advisors and hiring teams will utilize human screening combined with AI technology to help identify the skills and qualities that matter most to our business, while safeguarding your privacy and using AI responsibly.

We appreciate your interest in our company however only those candidates selected for an interview will be contacted.

About The Team

Atlas Structural Systems is a manufacturer specializing in the design and manufacture of pre-engineered structural components used for commercial and residential construction projects in Eastern Canada and the USA. We pride ourselves on our ability to exceed our customer’s project expectations by continuously refining our processes, leveraging cutting edge technology, and providing a range of quality pre-engineered systems used in off-site construction.

If you are curious and collaborative thinker who is passionate about innovative engineering, come join our team. Together, we’ll develop and share the future of off-site construction!