Administrative, Billing & Inventory Coordinator

Atlas Structural Systems; Lewiston (ME); On-site; USD 38,000 - 52,000; Full time

Benefits offered by this job

401K

Medical benefits

Dental benefits

Vision benefits

Employee discounts

Training and career advancement

Job summary

Atlas Structural Systems is seeking an experienced Administrative Assistant to support the manager with inventory records, billing, and invoicing. You will handle calls, filing, and general office tasks in a fast-paced environment.

The role offers a Monday–Friday schedule with full-time hours, indoor work, and benefits including medical, dental, and vision coverage, 401K, and opportunities for training and career advancement.

Qualifications

• Minimum 2 years’ experience in office administration is required.
• Comfortable working in a fast-paced environment with strong time management and organization.
• Proficient in Microsoft Office; experience with Dynamics 365 is considered an asset.

Responsibilities

• Provide administrative support to the manager in inventory management records, billing, and invoicing.
• Assist warehouse staff with proper documentation.
• Monitor inventory of stock and non-stock items and place orders.
• Receive and direct incoming calls in a friendly and professional manner.
• Photocopy, fax and maintain central filing systems and administration files.
• Other administrative duties as assigned.

Skills

Office administration

Time management

Attention to detail

Microsoft Office

Customer service

Tools

D365

Job description

Atlas Structural Systems is seeking an experienced Administrative Assistant to support the manager with inventory records, billing, and invoicing. You will handle calls, filing, and general office tasks in a fast-paced environment.

The role offers a Monday–Friday schedule with full-time hours, indoor work, and benefits including medical, dental, and vision coverage, 401K, and opportunities for training and career advancement.