Office Manager

GOLFJOY LIMITED; Irvine (CA); On-site; USD 54,000 - 96,000; Full time

Job summary

GOLFJOY LIMITED is seeking an Office Manager to enhance the effectiveness of their operations in Irvine, CA. The ideal candidate will manage administrative tasks, oversee office activities, liaise with the Chinese headquarters, and ensure an organized and efficient work environment. Successful candidates will demonstrate strong communication skills and multitasking abilities, alongside relevant experience in office management.

Benefits

Competitive salary and benefits package

Health, dental, and vision insurance

Paid time off and holidays

Opportunities for professional development and growth

A positive, team-oriented work environment

Qualifications

• Fluent in English and Chinese (Mandarin).
• Proven experience as an Office Manager or in a similar role.
• Ability to manage multiple priorities and adapt to a fast-paced environment.

Responsibilities

• Overseeing daily office activities to ensure efficiency.
• Coordinating meetings, appointments, and events/conferences.
• Managing office supplies and inventory.
• Acting as a point of contact for internal and external stakeholders.

Skills

Communication

Project Management

Organizational Skills

Time Management

Fluency in Mandarin

Education

Bachelor's degree in Business Administration or related field

Tools

Microsoft Office Suite

Zoho CRM

QuickBooks

Job description

2 days ago Be among the first 25 applicants

We are seeking an Office Manager who plays a key role in ensuring the smooth operation of our office by managing administrative tasks, coordinating between teams, and maintaining a productive work environment. Office managers should have strong communication skills, be able to manage multiple projects, and have basic project management skills. They should also be able to react well to challenges, anticipate needs, and prioritize requests.

This role will be a bridge between our US office and our Chinese headquarters, responsible for relaying messaging and translating when necessary.

Responsibilities

Office Operations

• Overseeing daily office activities to ensure efficiency.
• Managing office supplies and inventory, including purchasing and restocking.
• Ensuring that health and safety policies are up to date

Scheduling

• Coordinating meetings, appointments, and events/conferences.
• Managing calendars for senior staff or teams.

Documentation

• Organizing and maintaining office files and records (digital and physical).
• Ensuring confidentiality and proper handling of sensitive information.
• Managing specific databases that we use internally.

Communication

• Acting as a point of contact for internal and external stakeholders, specifically the Chinese HQ Team.
• Handling correspondence such as emails, calls, and mail.
• Handling complaints, and queries, and preparing letters, presentations, and reports

Staffing

• Recruiting, hiring, and supervising admin staff for the US office.

Finance and Budgeting

• Preparing payroll for the US office.
• Processing invoices and managing office budgets in tandem with department heads.

Logistics

• Work with the Chinese HQ Team to fulfill inventory requests, shipment requests, warehousing, and other logistics needs.
• Provide support to the sales team through communication with customers, assist with sales related events, and help the sales team with converting deals.

Additional responsibilities may arise outside of the topics listed above.

Qualifications

• Fluent in English and Chinese (Mandarin)
• Proven experience as an Office Manager or similar role.
• Strong organizational and time management skills.
• Proficiency in Microsoft Office Suite and familiarity with office software (e.g., Zoho CRM, QuickBooks, or similar tools).
• Excellent verbal and written communication skills.
• Ability to manage multiple priorities and adapt to a fast-paced environment.
• Bachelor's degree in Business Administration or related field preferred (but not required).

What We Offer

• Competitive salary and benefits package.
• Health, dental, and vision insurance.
• Paid time off and holidays.
• Opportunities for professional development and growth.
• A positive, team-oriented work environment.

Seniority level

• Seniority level

  Mid-Senior level

Employment type

• Employment type

  Full-time

Job function

• Job function

  Administrative

• Industries

  Sporting Goods Manufacturing

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