Office Manager

Partners Personnel; Santa Ana (CA); On-site; USD 80,000 - 100,000; Full time

Job summary

A leading company is seeking a highly organized and proactive Office Manager to oversee daily operations in their Santa Ana office. The ideal candidate will possess strong administrative skills, manage scheduling, and ensure a welcoming front desk atmosphere, all while demonstrating expertise in Google Suite.

Qualifications

• 5+ years experience as Office Manager.
• Strong organizational and time management skills.
• Proficiency in Google Suite.

Responsibilities

• Manage daily office operations efficiently.
• Serve as first point of contact for clients and visitors.
• Oversee scheduling and maintain organized filing systems.

Skills

Time Management

Organizational Skills

Communication

Tools

Google Suite

Job description

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Base pay range

$39.00/hr - $51.00/hr

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Job Summary

We are seeking a highly organized and proactive Office Manager to oversee daily operations and ensure the smooth functioning of our office environment. The ideal candidate will possess strong administrative skills, excellent time management abilities, and a commitment to providing exceptional support to both staff and clients. This role requires proficiency in various office technologies and a friendly demeanor to effectively manage front desk interactions. Located in Santa Ana, Offering $39-$51/hr.

Duties

• Manage daily office operations, ensuring efficiency and productivity.
• Serve as the first point of contact for clients and visitors, demonstrating excellent phone etiquette.
• Oversee scheduling, appointments, and correspondence for the office.
• Maintain organized filing systems and manage documentation using Google Suite.
• Coordinate with dental receptionists and assist with patient inquiries as needed.
• Ensure the front desk is well-maintained and welcoming at all times.
• Utilize phone systems effectively to manage incoming calls and messages.
• Support administrative tasks including typing reports, memos, and other documents.
• Assist in training new staff members on office procedures and software usage.
• Payroll Processing for all employees
• Facility Maintenance

Requirements

• 5+ years experience as Office Manager.
• Strong organizational skills with the ability to prioritize tasks effectively.
• Excellent time management skills to handle multiple responsibilities efficiently.
• Proficiency in Google Suite (Docs, Sheets, Calendar) and general computer literacy.
• Familiarity with phone systems and front desk operations is preferred.
• Strong communication skills, both verbal and written.
• Ability to work independently as well as collaboratively within a team environment.
• A positive attitude with a commitment to providing outstanding service.

Seniority level

• Seniority level

  Not Applicable

Employment type

• Employment type

  Full-time

Job function

• Job function

  Accounting/Auditing and Human Resources

• Industries

  Manufacturing

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