Office Manager

Kloeckner; Indianapolis (IN); On-site; USD 42,000 - 64,000; Full time

Benefits offered by this job

401(k) with Company Match

Paid Time Off

Paid Holidays

Health insurance – Medical/Prescrip./D

Health Savings Account (HSA)

Wellness Stipend

Paid Life insurance

Paid Short / Long-Term Disability

Adoption Assistance (Financial)

Adoption & Fertility Navigation

Referral Program

Employee Assistance Program

Employee Discount

Job summary

Kloeckner is seeking an experienced Office Manager in Indianapolis to oversee diverse office operations and staff. You will implement efficient systems, manage records, handle HR onboarding and Kronos payroll, and coordinate budgets and supplies across locations in the region.

Strong communication and organizational skills are essential. Your role will involve reviewing reports, identifying trends, and implementing policy changes to improve efficiency and safety.

Qualifications

• At least two years of previous experience in office management.
• Experience in a fast-paced environment.
• Bachelor’s degree or equivalent preferred.
• Must have strong verbal and written communication skills; organizational skills.
• Planning and prioritizing.
• Delegating and directing work.

Responsibilities

• Maintain office efficiency by planning and implementing office systems, layouts, and equipment procurement.
• Oversee record retention and related processes for assigned locations; define procedures for retention, protection, retrieval, transfer and disposal of records.
• Manage office staff personnel activities including HR onboarding, Kronos payroll and vacation/benefits.
• Maintain office services by organizing operations and procedures; filing systems; information management; accounting; ordering supplies; clerical supervision.
• Prepare and review operational reports and schedules to ensure accuracy and identify trends.
• Analyze internal processes and implement procedural or policy changes to improve operations.
• Plan, administer and control budgets for contracts, equipment and supplies; manage supply inventory.
• Oversee maintenance and repair of office machinery, equipment, and electrical/mechanical systems.
• Coordinate activities of clerical employees and participate in safety committees; support HR matters regionally.

Skills

Communication skills

Organizational skills

Planning & prioritizing

Delegation

Education

Bachelor’s degree

Job description

The office manager is responsible for managing a variety of general office activities to support the company’s operations by performing the following duties personally or through subordinate.

Summary of Essential Job Functions/Responsibilities

• Maintains office efficiency by planning and implementing office systems, layouts, and equipment procurement
• Oversee record retention and related processes for assigned business location(s). Provides historical reference by defining procedures for retention, protection, retrieval, transfer, and disposal of records
• Manage office staff personnel activities including HR onboarding, Kronos payroll and vacation/benefits
• Maintains office services by organizing office operations and procedures; designing filing systems; information management; accounting; order supplies; assigning and monitoring clerical functions
• Keeps management informed by preparing and reviewing operational reports and schedules to ensure accuracy and efficiency, identifying trends
• Analyze internal processes and recommend and implement procedural or policy changes to improve operations, such as supply changes or the disposal of records
• Plan, administer and control budgets for contracts, equipment and supplies; Manages supply inventory
• Oversee the maintenance and repair of office machinery, equipment, and electrical and mechanical systems
• Participate in committees to ensure safety at each location and be a resource to Corporate in relation to Safety, Benefits, New hires, On-Boarding and other human resource related subject matter at the locations in the region
• Coordinates activities of various clerical employees
• Other duties as assigned

Qualifications

• At least two years of previous experience in office management
• Experience in a fast-paced environment
• Bachelor’s degree or equivalent preferred
• Must have strong verbal and written communication skills; organizational skills
• Planning and prioritizing
• Delegating and directing work

• 401(k) with Company Match
• Paid Time Off
• Paid Holidays
• Health insurance – Medical/Prescription Drug/Dental Vision
• Health Savings Account (HSA)
• Wellness Stipend
• Paid Life insurance
• Paid Short / Long-Term Disability Insurance
• Adoption Assistance (Financial)
• Adoption & Fertility Navigation Support
• Referral Program
• Employee Assistance Program
• Employee Discount

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.