Office Manager

ABC Imaging; United States; On-site; USD 42,000 - 62,000; Full time

Job summary

ABC Imaging is seeking an Office Manager to support HR and operations, handling calendars, document preparation, filing, onboarding/offboarding, HRIS data, PTO/attendance, and expense reporting. The role emphasizes discretion, organization, and professional communication.

The ideal candidate will have 2+ years in a corporate/HR setting, strong MS Office skills, and experience with HRIS, timekeeping, and expense tools. This role supports internal teams and vendors in a fast-paced environment.

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree in Business Administration, Human Resources, or related field preferred.
• 2+ years of administrative assistant or office support experience, preferably in a corporate or HR environment.
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint).
• Experience with HRIS systems, timekeeping software, and expense management tools.
• Strong organizational, multitasking, and time management skills.
• High level of discretion, confidentiality, and professionalism.
• Excellent written and verbal communication skills.
• Detail-oriented with strong problem-solving abilities.

Responsibilities

• Manage calendars, scheduling, and meeting coordination for team members.
• Prepare and edit documents, reports, and presentations using Microsoft Office.
• Maintain organized digital and physical filing systems.
• Update organizational charts and support employee onboarding and offboarding processes.
• Maintain and ensure accuracy of HRIS systems and employee databases.
• Oversee PTO calendars, attendance tracking, and time clock management.
• Review and audit timekeeping entries for accuracy and compliance.
• Generate attendance and leave reports as needed.
• Prepare, submit, and track expense reports, ensuring proper account coding.
• Assist with basic budgeting, financial tracking, and reconciliations.
• Handle confidential HR information with discretion and professionalism.
• Support HR policies, benefits administration, and internal communications.
• Serve as a point of contact for internal teams, vendors, and stakeholders.

Skills

Calendar management

HR administration

Microsoft Office

Organizational skills

Communication skills

Discretion/confidentiality

Problem solving

Time management

Education

High school diploma

Associate/Bachelor in Business Administration or HR

Tools

HRIS systems

Timekeeping software

Expense management tools

Microsoft Office Suite

Job description

Office Manager (HR & Operations Support)

Overview

We are seeking a proactive and detail-oriented Office Manager to support daily business operations and HR functions. This role is ideal for someone experienced in calendar management, HR administration, timekeeping systems, and expense reporting . The successful candidate will play a key role in maintaining organizational efficiency, ensuring data accuracy, and supporting internal teams.

Key Responsibilities

• Manage calendars, scheduling, and meeting coordination for team members
• Prepare and edit documents, reports, and presentations using Microsoft Office
• Maintain organized digital and physical filing systems
• Update organizational charts and support employee onboarding and offboarding processes
• Maintain and ensure accuracy of HRIS systems and employee databases
• Oversee PTO calendars, attendance tracking, and time clock management
• Review and audit timekeeping entries for accuracy and compliance
• Generate attendance and leave reports as needed
• Prepare, submit, and track expense reports , ensuring proper account coding
• Assist with basic budgeting, financial tracking, and reconciliations
• Handle confidential HR information with discretion and professionalism
• Support HR policies, benefits administration, and internal communications
• Serve as a point of contact for internal teams, vendors, and stakeholders

Qualifications

• High school diploma required; Associate’s or Bachelor’s degree in Business Administration, Human Resources, or related field preferred
• 2+ years of administrative assistant or office support experience , preferably in a corporate or HR environment
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint)
• Experience with HRIS systems, timekeeping software, and expense management tools
• Strong organizational, multitasking, and time management skills
• High level of discretion, confidentiality, and professionalism
• Excellent written and verbal communication skills
• Detail-oriented with strong problem-solving abilities