Office Manager (Human Resources)

Thrivas Staffing Agency; Florida; On-site; USD 48,000 - 64,000; Full time

Job summary

Thrivas is seeking a full-time Office Manager in Florida to lead the administrative team and coordinate payroll, benefits, and vendor contracts. The role requires strong Excel skills and a solid understanding of HR guidelines, with on-site collaboration across departments.

The ideal candidate will have 3+ years in office management, a background in business administration, and the ability to bridge operations with accounting, HR, and procurement. On-site hours are 8:30 a.m.

Qualifications

• No less than 3 years of office management experience.
• Knowledge of basic construction terminology.
• Advanced Microsoft Office skills.
• Basic understanding of HR guidelines, policy & procedure.
• Basic accounting skills; Accounts Receivable and Accounts Payable.

Responsibilities

• Oversee the office clerical staff: receptionist, data entry/file clerk.
• Assist with hiring, document management, and vendor contracts.
• Provide payroll and benefits support.
• Budget forecasting and coordinating events; manage licenses and certificates.
• Maintain employee files and HR support during disputes.
• Extensive reporting using Excel.

Skills

Office management

Management experience

Payroll

Vendor negotiation

Education

Bachelor's in Business Administration

Tools

Microsoft Excel

Job description

Busy company is currently hiring a full time and permanent Office Manager. The hours are Monday through Friday from 8:30 a.m. to 5:30 p.m. The company provides benefits after a short probationary period. Regular opportunities for pay increases based on experience.

The ideal applicant will have no less than 3 years of management experience and (preferably but not required) a Bachelors in Business Administration. The office has approximately 18 on-site staff members and numerous subcontractors and sales staff not in the office. The office manager is responsible for a variety of tasks from hiring new employees, document management to negotiating vendor contracts, payroll, benefits, etc. The company is looking for a well-rounded Office Manager that is able to work closely with various departments.

The Office Manager will oversee the office clerical staff; receptionist, data entry clerk/file clerk. You will also be responsible for maintaining employee files and acting as office HR during disputes. This position is also responsible for researching insurance carrier benefits each year and negotiating pricing, implementing new programs and incentives. Document management for business contracts, and manage company licenses, credentials and certificates. Work with the accounting department and provide budget forecasting for the office. Order office supplies, coordinate company events, promotions, and personal employee milestones. This position performs extensive reporting and requires heavy use of Excel.

Requirements:

• No less than 3 years of office management experience
• Knowledge of basic construction terminology
• Advanced Microsoft Office skills
• Basic understanding of HR guidelines, policy & procedure
• Basic accounting skills; Accounts Receivable and Accounts Payable