Interim Executive Assistant

LHH; Overland Park (KS); On-site; USD 36,000 - 45,000; Full time

Benefits offered by this job

Medical insurance

Dental insurance

Vision insurance

Life insurance

Short-term disability

401K plan

Commuter benefits

Paid leave

Holiday pay

Job summary

LHH Recruitment Solutions seeks a Government Affairs Executive Coordinator for the Kansas City metro area. This full-time onsite role partners with executive leadership to keep calendars organized, communications clear, and governance processes running smoothly.

You will coordinate meetings and events, manage travel and vendor relations, prepare materials, and handle confidential information with discretion. Strong Microsoft Office and outstanding communication are essential.

Qualifications

• Experience supporting executive leaders, directors, or senior management teams.
• Strong administrative coordination skills.
• Experience managing confidential information.
• Excellent written and verbal communication abilities.
• Advanced Microsoft Office and Outlook skills.
• Exceptional attention to detail and organizational abilities.
• Experience within government, nonprofit, education, healthcare, legal, or corporate executive environments is highly valued.

Responsibilities

• Manage complex calendars and coordinate meetings for organizational leadership.
• Prioritize incoming requests and identify scheduling conflicts before they arise.
• Prepare correspondence, presentations, reports, meeting materials, and executive communications.
• Track follow-up items and ensure timely responses on behalf of leadership.
• Serve as a professional point of contact for community members, business leaders, elected officials, media representatives, and partner organizations.
• Respond to inquiries with exceptional customer service and discretion.
• Coordinate recognition letters, announcements, acknowledgements, and executive communications.
• Organize leadership, advisory board, and committee meetings.
• Assemble agendas, supporting documentation, and meeting packets.
• Maintain official records, appointment documentation, and meeting files.
• Coordinate logistics and help ensure compliance with applicable meeting requirements.
• Assist with executive events, ceremonies, recognition programs, and community gatherings.
• Coordinate invitations, vendor relationships, event logistics, and attendee communications.
• Support high-profile organizational projects and special assignments.
• Help prepare speaking materials and presentation resources for leadership appearances.
• Process invoices, purchase requests, expense documentation, and vendor payments.
• Maintain accurate files, records, and document retention practices.
• Coordinate travel arrangements, registrations, accommodations, and itineraries.
• Assist with office operations, supply management, and departmental administrative functions.

Skills

Executive support experience

Administrative coordination

Confidential information handling

Communication abilities

MS Office / Outlook

Attention to detail

Government/nonprofit experience valued

Tools

Microsoft Office

Outlook

Job description

Government Affairs Executive Coordinator

Kansas City Metro Area | Full-Time | Onsite

About the Opportunity

A highly visible public-service organization is seeking an experienced administrative professional to serve as a trusted partner to executive leadership. This position plays a central role in helping leadership stay organized, responsive, and connected across departments, community stakeholders, and external organizations.

This is an excellent opportunity for someone who thrives on variety, enjoys coordinating moving pieces, and takes pride in being the person who keeps everything running smoothly behind the scenes.

What You'll Do

Executive Calendar & Communications

Manage complex schedules and coordinate meetings for organizational leadership.

Prioritize incoming requests and identify scheduling conflicts before they arise.

Prepare correspondence, presentations, reports, meeting materials, and executive communications.

Track follow-up items and ensure timely responses on behalf of leadership.

Relationship Management

Serve as a professional point of contact for community members, business leaders, elected officials, media representatives, and partner organizations.

Respond to inquiries with exceptional customer service and discretion.

Coordinate recognition letters, announcements, acknowledgements, and executive communications.

Meetings & Governance Support

Organize leadership, advisory board, and committee meetings.

Assemble agendas, supporting documentation, and meeting packets.

Maintain official records, appointment documentation, and meeting files.

Coordinate logistics and help ensure compliance with applicable meeting requirements.

Events & Special Initiatives

Assist with executive events, ceremonies, recognition programs, and community gatherings.

Coordinate invitations, vendor relationships, event logistics, and attendee communications.

Support high-profile organizational projects and special assignments.

Help prepare speaking materials and presentation resources for leadership appearances.

Administrative Operations

Process invoices, purchase requests, expense documentation, and vendor payments.

Maintain accurate files, records, and document retention practices.

Coordinate travel arrangements, registrations, accommodations, and itineraries.

Assist with office operations, supply management, and departmental administrative functions.

Ideal Background

We would love to speak with professionals who have:

Experience supporting executive leaders, directors, or senior management teams

Strong administrative coordination skills

Experience managing confidential information

Excellent written and verbal communication abilities

Advanced Microsoft Office and Outlook skills

Exceptional attention to detail and organizational abilities

Experience within government, nonprofit, education, healthcare, legal, or corporate executive environments is highly valued.

Success in This Role

The right person will be:

Resourceful and proactive

Calm under pressure

Comfortable juggling multiple priorities

Skilled at working independently

Professional when interacting with senior stakeholders

Known for follow-through and reliability

Compensation & Benefits

Competitive hourly compensation

Comprehensive benefits package

Stable, mission-driven organization

Professional and collaborative work environment

Opportunity to support executive leadership in a meaningful, community-focused role

Alternative Titles for Posting Purposes

LHH Recruitment Solutions is an Equal Opportunity Employer. We consider all qualified applicants for employment without regard to race, color, religion, sex, national origin, age, disability, veteran status, or any other protected characteristic under applicable federal, state, or local law

Pay Details

Pay Details: $26.00 to $33.00 per hour

Search Managed By

Search managed by: Kate Neu

Benefit offerings available for our associates include medical, dental, vision, life insurance, short-term disability, additional voluntary benefits, EAP program, commuter benefits and a 401K plan. Our benefit offerings provide employees the flexibility to choose the type of coverage that meets their individual needs. In addition, our associates may be eligible for paid leave including Paid Sick Leave or any other paid leave required by Federal, State, or local law, as well as Holiday pay where applicable.

Equal Opportunity Employer/Veterans/Disabled

Military connected talent encouraged to apply

To read our Candidate Privacy Information Statement, which explains how we will use your information, please navigate to https://www.lhh.com/us/en/candidate-privacy

The Company will consider qualified applicants with arrest and conviction records in accordance with federal, state, and local laws and/or security clearance requirements, including, as applicable:

• The California Fair Chance Act
• Los Angeles City Fair Chance Ordinance
• Los Angeles County Fair Chance Ordinance for Employers
• San Francisco Fair Chance Ordinance

Massachusetts Candidates Only: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.