Office Manager

gpac; Grimes (IA); On-site; USD 52,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Health Insurance

Paid Time Off (PTO)

Strong long-term growth potential

Job summary

gpac seeks an experienced Office Manager/Administrator to support day-to-day accounting, financial, and administrative operations for a growing restoration company. The successful candidate will have strong QuickBooks and accounting experience and the ability to manage multiple priorities in a fast-paced environment.

You will oversee daily accounting, invoicing, budgeting, cash flow, and reporting, while coordinating office processes and providing professional support to leadership, customers,

Qualifications

• > Strong QuickBooks experience and accounting background.
• > Experience with invoicing, budgeting, forecasting, and cash flow management.
• > Understanding of accounts receivable and accounts payable.
• > Highly organized with attention to detail and follow-through.
• > Excellent communication and customer service skills.
• > Comfortable managing multiple priorities in a fast-paced environment.
• > Ability to work independently.
• > Restoration experience preferred.
• > Construction/insurance/property management accounting experience is a plus.

Responsibilities

• Oversee daily accounting and financial administration.
• Manage invoicing and ensure bills are accurate and submitted on time.
• Monitor accounts receivable and accounts payable.
• Assist with budgeting, forecasting, and cash flow management.
• Maintain accurate financial records and reporting.
• Work closely with leadership to provide visibility into the company's financial position.
• Answer incoming calls and assist customers, vendors, and employees.
• Provide administrative support to the office and leadership team.
• Coordinate office processes, scheduling, documentation, and reporting.
• Help ensure financial and administrative processes remain accurate and organized.

Skills

Office management

Organizational skills

Communication

Independent work

Multi-priority handling

Invoicing

Budgeting

Forecasting

Cash flow management

Accounts receivable

Accounts payable

Restoration industry experience

Construction/insurance experience

Tools

QuickBooks

Excel

Job description

We are seeking an experienced Office Manager/Administrator to support the day-to-day accounting, financial, and administrative operations of a growing restoration company. This position is ideal for a highly organized professional with strong QuickBooks and accounting experience who can manage multiple priorities, communicate effectively, and work independently in a fast-paced environment.

Responsibilities

• Oversee daily accounting and financial administration.
• Manage invoicing and ensure bills are accurate and submitted on time.
• Monitor accounts receivable and accounts payable.
• Assist with budgeting, forecasting, and cash flow management.
• Maintain accurate financial records and reporting.
• Work closely with leadership to provide visibility into the company's financial position.
• Answer incoming calls and assist customers, vendors, and employees.
• Provide administrative support to the office and leadership team.
• Coordinate office processes, scheduling, documentation, and reporting.
• Help ensure financial and administrative processes remain accurate and organized.

Requirements

• Strong QuickBooks experience.
• Strong accounting and financial management background.
• Experience with invoicing, budgeting, forecasting, and cash flow.
• Understanding of accounts receivable and accounts payable.
• Highly organized with strong attention to detail and follow-through.
• Excellent communication and customer service skills.
• Comfortable managing multiple priorities in a fast-paced environment.
• Ability to work independently.
• Restoration experience preferred.
• Construction, insurance, property management, or service-industry accounting experience is a plus.

Compensation & Benefits

• 401(k) with company match
• Health Insurance
• Paid Time Off (PTO)
• Strong long-term growth potential

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.