Part Time Office Manager

ComForCare; Lanham (MD); On-site; USD 30,000 - 39,000; Part time

Benefits offered by this job

Competitive wage

Contributory insurance

Paid training for career advancement

Job summary

PuroClean in Lanham, MD seeks an Office Manager to oversee bookkeeping and administrative tasks from 10 AM to 2–3 PM, maintaining organized job files and coordinating with field technicians and vendors. The role includes QuickBooks management, invoicing, A/R, and outsourced payroll, ensuring smooth daily operations.

You will contribute to a servant-based culture focused on helping customers and the community, with reliable processes and opportunities for professional growth.

Qualifications

• Experience with QuickBooks bookkeeping is essential.
• Strong written and verbal communication skills.
• Three years of bookkeeping and office administration experience.
• Construction industry experience is a plus.
• Aptitude for multitasking and meticulous record keeping.

Responsibilities

• Scan and file documents.
• Create photo albums and inventories.
• Prepare the daily jobs list.
• Accept and update job assignments and service requests.
• Maintain accounts receivable records.
• Invoice and process payments.
• Oversee bi-weekly payroll (outsourced).
• Perform monthly bank reconciliations and credit card batching.
• Coordinate with field techs, accountants, vendors, and trade partners.
• Pursue personal development and company-specific skills.

Skills

QuickBooks bookkeeping

Attention to detail

Multitasking

Communication skills

Team building

Relationship skills

Job description

Benefits:

• Attractive modern office
• Positive environment
• Competitive salary

COMPANY CULTURE

PuroClean, a leader in emergency property restoration services, helps families and small businesses overcome damages caused by water, fire, mold and biohazard. We operate with a 'servant-based leadership' mindset and seek to create a working environment where team members can grow professionally and spiritually through serving our customers, communities, and each other.
Our office has been in business since 2007. Our average employee retention is ten years.

JOB DESCRIPTION

We want an Office Manager to work here from 10 AM to 2-3PM as a dedicated bookkeeper and administrator.

With a 'One Team' mentality, manage the office to perform all accounting and administrative activities. Ensure job files are up to date. Assist the field techs with customer communication and supplies. Follow our accounting procedures, and recommend improvements to increase efficiency. Interact with our referral sources (general contractors, insurance entities, property managers, tradespeople and professionals). Prepare, send and follow up on invoices. Take phone and email enquiries, take the messages and deliver them promptly. Maintain a clean & efficient office. Lead by example.

RESPONSIBILITIES

• Scan & file documents
• Create photo albums and inventories
• Prepare the daily jobs list
• Accept & update job assignments and requests for service
• Maintain the A/R records
• Invoice and accept payments
• Complete the bi-weekly payroll (outsourced)
• Complete monthly bank rec & credit card batching
• Interface with our techs in the field, our accountant, our trades partners and our vendors
• Pursue personal development and PuroClean-specific skills

SKILLS, ABILITIES AND QUALIFICATIONS

• Previous working experience in Quickbooks bookkeeping is essential and required
• A focus on personal development, team building and relationship skills is essential
• Attention to detail, an aptitude for multitasking and being comfortable with record keeping
• Excellent written and verbal communication skills
• 3 years of bookkeeping and administration in an office setting; construction experience is a plus
• Desire to learn industry-specific computer programs

PERKS

• Competitive wage
• Contributory insurance
• Paid training for career advancement