Office Manager

gpac; Clive (IA); On-site; USD 55,000 - 75,000; Full time

Benefits offered by this job

401(k) with company match

Health Insurance

Paid Time Off (PTO)

Strong long-term growth potential

Job summary

gpac is seeking an experienced Office Manager/Administrator to support day-to-day accounting, financial, and administrative operations for a growing restoration company. This role requires strong QuickBooks and accounting experience, and the ability to manage multiple priorities in a fast-paced environment.

Responsibilities include overseeing daily accounting, invoicing, cash flow management, budgeting, and reporting.

Qualifications

• Experience with invoicing, budgeting, forecasting, and cash flow management.
• Strong understanding of accounts receivable and accounts payable.
• Excellent communication and customer service skills.
• Highly organized with attention to detail and follow-through.
• Ability to manage multiple priorities in a fast-paced environment.
• Restoration industry experience is a plus.

Responsibilities

• Oversee daily accounting and financial administration.
• Manage invoicing and ensure bills are accurate and on time.
• Monitor accounts receivable and accounts payable.
• Assist with budgeting, forecasting, and cash flow management.
• Maintain accurate financial records and reporting.
• Provide administrative support to the office and leadership.
• Coordinate office processes, scheduling, documentation, and reporting.
• Support leadership with visibility into financial position.
• Answer calls and assist customers, vendors, and employees.
• Work independently and prioritize tasks effectively.

Skills

Accounting

Cash flow management

Invoicing

Accounts payable/receivable

Communication

Independent work style

Multitasking

Restoration industry experience (plus)

Tools

QuickBooks

Job description

Job Description

We are seeking an experienced Office Manager/Administrator to support the day-to-day accounting, financial, and administrative operations of a growing restoration company. This position is ideal for a highly organized professional with strong QuickBooks and accounting experience who can manage multiple priorities, communicate effectively, and work independently in a fast-paced environment.

Responsibilities

• Oversee daily accounting and financial administration.


• Manage invoicing and ensure bills are accurate and submitted on time.


• Monitor accounts receivable and accounts payable.


• Assist with budgeting, forecasting, and cash flow management.


• Maintain accurate financial records and reporting.


• Work closely with leadership to provide visibility into the company's financial position.


• Answer incoming calls and assist customers, vendors, and employees.


• Provide administrative support to the office and leadership team.


• Coordinate office processes, scheduling, documentation, and reporting.


• Help ensure financial and administrative processes remain accurate and organized.

Requirements

• Strong QuickBooks experience.


• Strong accounting and financial management background.


• Experience with invoicing, budgeting, forecasting, and cash flow.


• Understanding of accounts receivable and accounts payable.


• Highly organized with strong attention to detail and follow-through.


• Excellent communication and customer service skills.


• Comfortable managing multiple priorities in a fast-paced environment.


• Ability to work independently.


• Restoration experience preferred.


• Construction, insurance, property management, or service-industry accounting experience is a plus.

Compensation & Benefits

• 401(k) with company match


• Health Insurance


• Paid Time Off (PTO)


• Strong long-term growth potential

All qualified applicants will receive consideration without regard to race, age, color, sex (including pregnancy), religion, national origin, disability, sexual orientation, gender identity, marital status, military status, genetic information, or any other status protected by applicable laws or regulations.

If you are looking to take the next step in your career to work for a team that is quality-focused and well-established in the restoration industry.