Office Manager for a Restoration Company

PARAGON PROPERTY RESTORATION LLC; United States; On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Free uniforms

Paid time off

Dental and Vision plans available at employee's cost

Job summary

A regional property restoration company is seeking an Experienced Office Manager with over 5 years in office management, particularly in the restoration or service industry. Responsibilities include managing the team, overseeing office operations, and ensuring customer satisfaction. Candidates must demonstrate strong leadership and organizational skills, along with proficiency in Microsoft Office and QuickBooks. This role offers a competitive salary and a dynamic work environment.

Qualifications

• 5+ years of experience in office management.
• Experience in restoration, HVAC, plumbing, electrical, or service industry.
• Demonstrated ability to work in a fast-paced office environment.

Responsibilities

• Hire, manage, and motivate the office team.
• Oversee daily office operations ensuring productivity.
• Manage administrative tasks including accounting and correspondence.

Skills

Organizational abilities

Multitasking

Leadership skills

Attention to detail

Problem-solving skills

Communication skills

Tools

Microsoft Office Suite

QuickBooks

Xactimate software

Job description

Overview

Paragon Restoration looking for an Experienced Office Manager! Must have 3+ years of experience in office management. Must have experience within the following trades: restoration, HVAC, plumbing, electrical, construction, and/or service industry.

Benefits

• 401(k)


• Competitive salary


• Free uniforms


• Paid time off


• NO Health Benefits


• Dental and Vision plans available at employee's cost


• 401k plan, Holidays, PTO are also benefits they offer

Pay

Pay: $45,000.00 - $55,000.00 per year

Hours

Vary between 7 a.m. and 7 p.m., as business demands. 40 hours/week, flexible to work overtime when required

Responsibilities

• As the Office Manager, you will be responsible for hiring, managing, training, assisting and motivating the office team


• You will participate in daily office functions, oversee some aspects of accounting, most administrative activities, and always ensure customer satisfaction


• Oversee day-to-day office operations, ensuring efficiency and productivity


• Participate in day to day activities each day to ensure each team member stays on track


• Manage administrative tasks, including billing, accounts receivables, scheduling, correspondence, and record keeping


• Coordinate and maintain office supplies, equipment, and inventory


• Support other management in implementing policies and procedures tailored to the restoration industry


• Leverage your knowledge of restoration processes to assist with project coordination and client communication


• Provide support to team members with heavier work loads, ensuring their success and maintaining project timelines


• Familiarity with Xactimate software to assist with estimating and invoicing processes is beneficial


• Assist with HR functions, such as employee onboarding, timekeeping, and performance evaluations, specifically within the restoration context


• Collaborate with other departments to facilitate communication and streamline processes related to restoration projects


• Prepare and analyze reports, presentations, and data specific to the restoration industry


• Ensure compliance with relevant regulations and industry best practices


• Foster a positive and inclusive office culture, understanding the unique challenges and nuances of the restoration industry


• 40 hours/week, flexible to work overtime when required


• This is a role in a fast-paced office environment

Qualifications

• Must have 5+ years of experience in office management


• Must have experience within the following trades: restoration, HVAC, plumbing, electrical, construction, and/or service industry


• 5+ year(s) of office management, accounting, HR, or customer service management experience within the service or restoration industry


• Excellent organizational and multitasking abilities, specifically within the context of restoration projects


• Experience in building a strong team with tangible leadership skills


• Strong attention to detail and problem-solving skills related to restoration operations


• Demonstrated ability to work in a fast-paced, team-oriented office environment


• Outstanding communication and interpersonal skills, with a deep understanding of client and project coordination within restoration


• Proficient in Microsoft Office Suite and other office management software commonly used in the restoration industry and QuickBooks®


• Ability to work independently and collaboratively in a team environment, with an understanding of the dynamic nature of restoration projects


• High level of integrity and confidentiality, recognizing the sensitivity of restoration work


• Ability to successfully complete a background check and pass drug testing


• Driver's License (Required)


• Microsoft Office: 2 years (Required)


• QuickBooks: 2 years (Required)


• Accounts Payable: 2 years (Required)


• Accounts Receivable: 2 years (Required)


• Human Resources: 2 years (Required)


• Office management: 5 years (Required)

Notes

NO Health Benefits