Office Manager for a Restoration Company

PARAGON PROPERTY RESTORATION LLC; Virginia (MN); On-site; USD 45,000 - 55,000; Full time

Benefits offered by this job

401(k)

Competitive salary

Free uniforms

Paid time off

Dental and Vision plans available at employee's cost

Job summary

PARAGON PROPERTY RESTORATION LLC is hiring an Experienced Office Manager in Virginia, Minnesota. Candidates must have over 5 years of experience in office management and familiarity with trades such as restoration, HVAC, plumbing, and construction. The role involves hiring and training staff, overseeing daily office functions, and ensuring customer satisfaction. The position requires organizational, communication, and leadership skills, and knowledge of software like QuickBooks and Xactimate is beneficial. Competitive salary offered in a fast-paced environment.

Qualifications

• 5+ years of experience in office management required.
• Experience in restoration, HVAC, plumbing, electrical, construction, and/or service industry.
• Strong interpersonal skills with a focus on customer satisfaction.

Responsibilities

• Manage hiring, training, and office team activities.
• Oversee daily office operations and ensure productivity.
• Coordinate office supplies and maintain inventory.
• Support HR functions such as onboarding and performance evaluations.
• Foster a positive and inclusive office culture.

Skills

Organizational skills

Leadership skills

Problem-solving skills

Communication skills

Attention to detail

Multitasking

Proficient in Microsoft Office Suite

Background check and drug test compliance

Tools

QuickBooks®

Xactimate software

Job description

Benefits

• 401(k)
• Competitive salary
• Free uniforms
• Paid time off
• NO Health Benefits
• Dental and Vision plans available at employee's cost
• 401k plan, Holidays, PTO are also benefits they offer
• Pay: $45,000.00 - $55,000.00 per year

Qualifications

• Must have 5+ years of experience in office management
• Must have experience within the following trades: restoration, HVAC, plumbing, electrical, construction, and/or service industry
• 5+ year(s) of office management, accounting, HR, or customer service management experience within the service or restoration industry
• Excellent organizational and multitasking abilities, specifically within the context of restoration projects
• Experience in building a strong team with tangible leadership skills
• Strong attention to detail and problem-solving skills related to restoration operations
• Demonstrated ability to work in a fast-paced, team-oriented office environment
• Outstanding communication and interpersonal skills, with a deep understanding of client and project coordination within restoration
• Proficient in Microsoft Office Suite and other office management software commonly used in the restoration industry and QuickBooks®
• Ability to work independently and collaboratively in a team environment, with an understanding of the dynamic nature of restoration projects
• High level of integrity and confidentiality, recognizing the sensitivity of restoration work
• Ability to successfully complete a background check and pass drug testing
• Vary between 7 a.m. and 7 p.m., as business demands
• Some filing is required which would require the ability to lift files, open filing cabinets, and bending or standing as necessary
• QuickBooks: 2 years (Required)
• Accounts Payable: 2 years (Required)
• Accounts Receivable: 2 years (Required)
• Human Resources: 2 years (Required)
• Microsoft Office: 2 years (Required)
• Office management: 5 years (Required)
• Driver's License (Required)

Responsibilities

• As the Office Manager, you will be responsible for hiring, managing, training, assisting and motivating the office team
• You will participate in daily office functions, oversee some aspects of accounting, most administrative activities, and always ensure customer satisfaction
• Oversee day-to-day office operations, ensuring efficiency and productivity
• Participate in day to day activities each day to ensure each team member stays on trackManage administrative tasks, including billing, accounts receivables, scheduling, correspondence, and record keeping
• Coordinate and maintain office supplies, equipment, and inventory
• Support other management in implementing policies and procedures tailored to the restoration industry
• Leverage your knowledge of restoration processes to assist with project coordination and client communication
• Provide support to team members with heavier work loads, ensuring their success and maintaining project timelines
• Familiarity with Xactimate software to assist with estimating and invoicing processes is beneficial
• Assist with HR functions, such as employee onboarding, timekeeping, and performance evaluations, specifically within the restoration context
• Collaborate with other departments to facilitate communication and streamline processes related to restoration projects
• Prepare and analyze reports, presentations, and data specific to the restoration industry
• Ensure compliance with relevant regulations and industry best practices
• Foster a positive and inclusive office culture, understanding the unique challenges and nuances of the restoration industry
• 40 hours/week, flexible to work overtime when required
• This is a role in a fast-paced office environment

Paragon Restoration looking for an Experienced Office Manager! Must have 3+ years of experience in office management. Must have experience within the following trades: restoration, HVAC, plumbing, electrical, construction, and/or service industry.

Full Time Temp-to-Hire!