Office Manager

Legacy Hospice, Inc.; Fredericktown (KY); On-site; USD 25,000 - 44,000; Full time

Benefits offered by this job

Mission-driven culture

Competitive pay and benefits

Supportive team environment

Opportunities for professional growth

Mileage reimbursement where applicable

Job summary

Legacy Hospice, Inc. in Fredericktown, MO is hiring an Office Manager to be the central point of branch operations—managing administrative tasks, patient records, billing coordination, and payroll support.

The role demands meticulous organization, proficiency in Microsoft Office, and the ability to handle confidential information while collaborating with clinical staff and the corporate office.

Join a mission-driven team dedicated to compassionate care and ongoing professional development.

Qualifications

• Requires high school diploma or equivalent; associate degree preferred.
• Minimum 2 years in an administrative role, healthcare/hospice experience preferred.
• Proficient with Microsoft Office and office tech.
• Familiarity with healthcare billing, EMRs, or clinical documentation systems is a plus.
• Strong organizational and multitasking abilities; excellent written and verbal communication.

Responsibilities

• Serve as hub of hospice branch operations; support admin tasks, manage clinical records, coordinate supplies.
• Assist with payroll and billing functions; coordinate invoices with corporate office.
• Track patient admissions, discharges, recertifications; maintain regulatory records.
• Support staff with documentation needs and data entry; participate in audits and compliance tasks.
• Participate in team meetings, trainings, and community outreach events.

Skills

Organizational skills

Multitasking

Communication skills

Microsoft Office

EMR / clinical documentation systems

Education

High school diploma or equivalent

Associate's degree preferred

Tools

Microsoft Office

EMR systems

Job description

Office Manager - Hospice

Location: Fredericktown, MO
Job Type: Full-Time | Hourly

About Us

At Legacy Hospice, we're committed to providing compassionate, high-quality care to patients and families facing life-limiting illnesses. We are seeking a detail-oriented and dependable Office Manager to keep our daily operations running smoothly and support our care team in making a difference every day.

What You'll Do

As the Office Manager, you will serve as the hub of our hospice branch operations-supporting administrative tasks, managing clinical records, coordinating supply orders, and assisting with payroll and billing functions.

• Maintain accurate and up-to-date patient records in compliance with regulatory guidelines
• Manage phone calls, scheduling updates, and interoffice communications
• Order, track, and maintain medical and office supplies
• Support clinical staff with documentation needs and data entry
• Coordinate invoices, billing, and payroll communication with the corporate office
• Assist with internal audits and compliance tasks
• Track patient admissions, discharges, and recertification dates
• Participate in team meetings, trainings, and community outreach events

Qualifications

• High school diploma or equivalent required (Associate's degree preferred)
• Minimum 2 years of experience in an administrative role, preferably in a healthcare or hospice setting
• Proficient in Microsoft Office and general office technology (phones, printers, tablets, etc.)
• Familiarity with healthcare billing, EMRs, or clinical documentation systems a plus
• Strong organizational and multitasking skills
• Excellent written and verbal communication skills
• Ability to handle confidential information professionally
• Valid driver's license, auto insurance, and reliable transportation
• Please note: Legacy Hospice is a drug-free workplace. Pre-employment drug screening is required, including testing for marijuana.

What We Offer

• Mission-driven culture focused on patient dignity and compassionate care
• Competitive pay and benefits
• Supportive team environment
• Opportunities for professional growth and development
• Competitive hourly wage and mileage reimbursement where applicable