Office Manager

Staffmark Group; Columbia (TN); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Competitive weekly pay

Comprehensive benefits including med,牙

Life Insurance and Disability

Optional 401(k) Plan

Professional Office Environment

Job summary

Staffmark Group in Columbia, TN is seeking an Office Manager to support front-office operations, donor communications, and program administration. The role requires organized, detail-oriented handling of invoices, registrations, and records in a professional environment.

The position offers a Monday–Friday schedule from 8:00 AM to 4:30 PM with pay ranging from $18.00 to $19.00 per hour, supporting a non-profit and educational programs.

Qualifications

• Associate degree preferred or equivalent combination of education and experience.
• Proficiency in Microsoft Office and standard business software.
• Ability to maintain accurate records, reports, and financial documentation.
• Experience in nonprofit administration, program coordination, or office management preferred.
• Experience handling invoices, donations, and event registrations with accuracy.

Responsibilities

• Provide administrative support for education, leadership development, and community programs.
• Maintain program records, files, databases, contact lists, and organizational documentation.
• Process donations, payments, invoices, registrations, and related financial records accurately and confidentially.
• Assist with conference, meeting, and event registrations and coordination activities.
• Prepare reports, track program results, and maintain records for organizational reporting requirements.
• Manage program correspondence, participant communications, and stakeholder inquiries.
• Support the collection, organization, and maintenance of program data and reports.
• Maintain files, records, and asset management systems to ensure accurate documentation.
• Assist staff with special projects, program initiatives, and department objectives.
• Communicate effectively with team members, community partners, program participants, and stakeholders.

Skills

Highly organized

Time management

Multitasking

Self-motivated

Verbal communication

Written communication

Confidentiality

Recordkeeping

Attention to detail

Mission-driven mindset

File management

Asset tracking

Administrative reporting

Education

Associate degree preferred or equivalent

Tools

Microsoft Office

Job description

Now hiring for an Office Manager

Location: Columbia, TN

Pay Rate: $18.00 - $19.00 per hour

Schedule: 8 AM - 4:30 PM | Monday - Friday

Be the First Office Hello

Looking for Office Manager jobs in Columbia where organization and a welcoming attitude make a difference every day? This opportunity lets you support visitors, customers, and coworkers while helping maintain professional and efficient front-office operations.

This is an administrative professional role that requires an organized, detailed person to facilitate member/donor communications, inventory, invoices, donations, and event registrations. It is rewarding and much needed position with an organization serving some of the best people in the world.

Education Requirements

• Associate degree preferred or an equivalent combination of education and relevant administrative experience.
• Proficiency in Microsoft Office applications and standard business software.
• Ability to maintain accurate records, reports, and financial documentation.

Experience Requirements

• Previous administrative, office management, program coordination, or nonprofit support experience preferred.
• Experience managing databases, files, registrations, financial records, and organizational correspondence.
• Experience processing invoices, payments, donations, and materials requests with accuracy and timeliness.
• Experience supporting meetings, conferences, events, and stakeholder communications.

Preferred Qualifications

• Highly organized with strong time management and multitasking abilities.
• Self-motivated with the ability to work independently and meet deadlines.
• Strong verbal and written communication skills.
• Ability to maintain confidentiality and handle sensitive information professionally.
• Strong attention to detail and recordkeeping abilities.
• Mission-driven mindset with a commitment to supporting educational, leadership development, and community-focused programs.
• Proficiency in file management, asset tracking, and administrative reporting.

Physical Capabilities

• Ability to sit, stand, and work at a computer for extended periods.
• Ability to organize, file, and maintain physical and electronic records.
• Ability to travel locally for meetings, events, or program support as needed.
• Ability to perform general office tasks in a professional environment.

Job Duties

• Provide administrative support for multiple education, leadership development, and community engagement programs.
• Maintain program records, files, databases, contact lists, and organizational documentation.
• Process donations, payments, invoices, registrations, and related financial records accurately and confidentially.
• Assist with conference, meeting, and event registrations and coordination activities.
• Prepare reports, track program results, and maintain records for organizational reporting requirements.
• Manage program correspondence, participant communications, and stakeholder inquiries.
• Support the collection, organization, and maintenance of program data and reports.
• Maintain files, records, and asset management systems to ensure accurate documentation.
• Assist staff with special projects, program initiatives, and department objectives.
• Communicate effectively with team members, community partners, program participants, and stakeholders.
• Support the organization's mission by providing high-quality administrative and operational assistance.
• Perform additional duties and special assignments as needed.

Benefits

• Competitive Weekly Pay
• Comprehensive Benefits including medical, dental, and vision coverage.
• Life Insurance and Disability Insurance for added peace of mind.
• Optional 401(k) Plan to help you prepare for the future.
• Professional Office Environment with opportunities to develop administrative, customer service, and business support skills.

About Us

At Staffmark, we connect hardworking people with great companies, creating opportunities that make a lasting impact.

Staffmark is an equal opportunity employer. Allapplicants will receive consideration without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, or veteran status, or any other legally protected status. Staffmark offers reasonable accommodations for qualified individuals with disabilities; contact your local branch for inquiries. Staffmark is an E-Verify employer.