Nonprofit Office Manager - Front Desk & Admin Lead

Staffmark Group; Columbia (TN); On-site; USD 25,000 - 26,000; Full time

Benefits offered by this job

Competitive weekly pay

Comprehensive benefits including med,牙

Life Insurance and Disability

Optional 401(k) Plan

Professional Office Environment

Job summary

Staffmark Group in Columbia, TN is seeking an Office Manager to support front-office operations, donor communications, and program administration. The role requires organized, detail-oriented handling of invoices, registrations, and records in a professional environment.

The position offers a Monday–Friday schedule from 8:00 AM to 4:30 PM with pay ranging from $18.00 to $19.00 per hour, supporting a non-profit and educational programs.

Qualifications

• Associate degree preferred or equivalent combination of education and experience.
• Proficiency in Microsoft Office and standard business software.
• Ability to maintain accurate records, reports, and financial documentation.
• Experience in nonprofit administration, program coordination, or office management preferred.
• Experience handling invoices, donations, and event registrations with accuracy.

Responsibilities

• Provide administrative support for education, leadership development, and community programs.
• Maintain program records, files, databases, contact lists, and organizational documentation.
• Process donations, payments, invoices, registrations, and related financial records accurately and confidentially.
• Assist with conference, meeting, and event registrations and coordination activities.
• Prepare reports, track program results, and maintain records for organizational reporting requirements.
• Manage program correspondence, participant communications, and stakeholder inquiries.
• Support the collection, organization, and maintenance of program data and reports.
• Maintain files, records, and asset management systems to ensure accurate documentation.
• Assist staff with special projects, program initiatives, and department objectives.
• Communicate effectively with team members, community partners, program participants, and stakeholders.

Skills

Highly organized

Time management

Multitasking

Self-motivated

Verbal communication

Written communication

Confidentiality

Recordkeeping

Attention to detail

Mission-driven mindset

File management

Asset tracking

Administrative reporting

Education

Associate degree preferred or equivalent

Tools

Microsoft Office

Job description

Staffmark Group in Columbia, TN is seeking an Office Manager to support front-office operations, donor communications, and program administration. The role requires organized, detail-oriented handling of invoices, registrations, and records in a professional environment.

The position offers a Monday–Friday schedule from 8:00 AM to 4:30 PM with pay ranging from $18.00 to $19.00 per hour, supporting a non-profit and educational programs.