Office Manager

Barnard; City of White Plains (NY); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Profit sharing

401(k) plan

Health plan

Annual bonuses

Job summary

Barnard NE, LLC in White Plains, NY is seeking an experienced Office Manager/Administrative Assistant to join our construction team. You will handle day-to-day office tasks, screen calls, greet visitors, and support management and estimating teams.

The role requires strong communication, reliability, and multitasking abilities. Proficiency with Microsoft Office, especially Excel and Word, is essential for cross-functional project support.

Qualifications

• Two plus years of working experience as an office manager or administrative assistant at a construction related company.
• Experience using a multi-line phone system, with the ability to screen communications based on predetermined guidelines.
• Experience providing support to construction estimating teams.
• Comfortable making and answering client, subcontractor and vendor phone calls.
• Strong customer service skills.
• Strong written and verbal communication skills.
• Ability to multitask with attention to detail.
• Dependable and punctual.
• Experience working on cross functional teams.
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word.
• Strong self-motivation.

Responsibilities

• Perform day-to-day office management tasks and administrative support including but not limited to answering and screening inbound calls, scheduling meetings and supporting management and estimating teams.
• Greet and assist visitors and guests.
• Troubleshoot IT issues and provide support when needed.
• Support various facets of document control and administrative duties.
• Provide support to the estimating team on bid/proposal preparation and tracking.
• Create correspondence, make copies, handle shipping and receiving, order office supplies, etc.

Skills

Office management

Customer service

Excel

Communication

Multitasking

Tools

MS Word

Phone system

Job description

Barnard NE, LLC located in White Plains, New York, is an affiliate of Barnard Construction Company, Inc. a Bozeman, Montana heavy-civil construction company with projects underway across North America. Barnard is ranked by Engineering News-Record , a leading construction industry periodical, as one of the nation’s Top 400 civil contractors. The Barnard NE, LLC office will strategically pursue projects, develop relationships, and expand our presence in the Northeastern United States.

Barnard NE, LLC located in White Plains, New York, is an affiliate of Barnard Construction Company, Inc. a Bozeman, Montana heavy-civil construction company with projects underway across North America. Barnard is ranked by Engineering News-Record , a leading construction industry periodical, as one of the nation’s Top 400 civil contractors. The Barnard NE, LLC office will strategically pursue projects, develop relationships, and expand our presence in the Northeastern United States.

We specialize in heavy civil infrastructure including dam construction and rehabilitation, transit, bridges, power transmission and distribution, underground, inland marine, oil, gas, utility, and sewer and water pipeline projects. We offer competitive salaries, profit sharing, 401(k)s, a generous health plan, annual bonuses, and challenging career opportunities with a financially solid company. Barnard’s people are the reason for the success of the company. Our reputation attracts the highest quality personnel, people who are committed to producing projects that set a standard for excellence. At Barnard, we build the riskiest, most difficult, complex jobs we can find and we hire people who thrive on tough work and demanding opportunities.

Qualifications

• Two plus years of working experience as an office manager or administrative assistant at a construction related company.
• Experience using a multi-line phone system, with the ability to screen communications based on predetermined guidelines
• Experience providing support to construction estimating teams
• Comfortable making and answering client, subcontractor and vendor phone calls
• Strong customer service skills
• Strong written and verbal communication skills
• Ability to multitask with attention to detail
• Dependable and punctual
• Experience working on cross functional teams
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word
• Strong self-motivation

Responsibilities

• Perform day-to-day office management tasks and administrative support including but not limited to answering and screening inbound calls, scheduling meetings and supporting management and estimating teams
• Greet and assist visitors and guests
• Troubleshoot IT issues and provide support when needed
• Support various facets of document control and administrative duties
• Provide support to the estimating team on bid/proposal preparation and tracking
• Create correspondence, make copies, handle shipping and receiving, order office supplies, etc.

Equal Opportunity Employer Veterans/Disabled, E-Verify Employer