Construction Office Manager & Estimating Support

Barnard Construction; City of White Plains (NY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Generous health plan

401(k) with company match

Annual bonuses

Job summary

Barnard NE, LLC in White Plains, NY is seeking an experienced office manager/administrative assistant to support the estimating and management teams. The role includes handling front-desk duties, coordinating communications, and ensuring smooth daily operations in a heavy-civil construction environment.

Ideal candidates have 2+ years in office management or admin support, strong Microsoft Office skills (Excel and Word), and excellent written and verbal communication.

Qualifications

• Two plus years of experience as an office manager or administrative assistant in a construction-related company.
• Experience using a multi-line phone system and screening communications.
• Strong customer service, written and verbal communication skills.
• Ability to multitask with attention to detail and work on cross-functional teams.

Responsibilities

• Perform day-to-day office management tasks and administrative support for management and estimating teams.
• Greet and assist visitors; screen inbound calls and coordinate meetings.
• Troubleshoot IT issues and provide basic support as needed.
• Support document control and bid/proposal preparation and tracking.

Skills

Office management

Multiline phone system

Customer service

Written communication

Verbal communication

Detail oriented

Cross-functional collaboration

MS Office (Excel, Word)

Tools

Microsoft Excel

Microsoft Word

Job description

Barnard NE, LLC in White Plains, NY is seeking an experienced office manager/administrative assistant to support the estimating and management teams. The role includes handling front-desk duties, coordinating communications, and ensuring smooth daily operations in a heavy-civil construction environment.

Ideal candidates have 2+ years in office management or admin support, strong Microsoft Office skills (Excel and Word), and excellent written and verbal communication.