Office Manager

Barnard Construction Company, Inc.; City of White Plains (NY); Presencial; USD 42.000 - 64.000; Jornada completa

Descripción de la vacante

BARNARD NE, LLC in White Plains, NY, affiliate of Barnard Construction Company, Inc., seeks an experienced Office Manager/Administrative Assistant to support management and estimating teams in a construction environment. The role focuses on day‑to‑day office operations, phone screening, visitor coordination, and document control.

Candidates should have 2+ years in office management or admin in construction, strong communication, customer service, and proficiency with Microsoft Excel and Word.

Formación

• Two+ years of office management or administrative support experience in a construction-related company.
• Experience with a multi-line phone system and client, subcontractor, and vendor communications.
• Strong written and verbal communication skills and attention to detail.
• Proficient with Microsoft Office (Excel and Word).

Responsabilidades

• Handle day-to-day office management tasks and administrative support for management and estimating teams.
• Greet visitors and assist guests; screen calls.
• Troubleshoot IT issues and provide basic technical support.
• Support document control and bid/proposal activities.
• Perform general office duties such as copying, shipping, and ordering supplies.

Conocimientos

Office management

Multi-line phone system

Customer service

Microsoft Excel

Microsoft Word

Communication skills

Attention to detail

Team collaboration

Herramientas

Microsoft Office Suite

Descripción del empleo

Overview

Barnard NE, LLC located in White Plains, New York, is an affiliate of Barnard Construction Company, Inc. a Bozeman, Montana heavy-civil construction company with projects underway across North America. Barnard is ranked by Engineering News-Record, a leading construction industry periodical, as one of the nation's Top 400 civil contractors. The Barnard NE, LLC office will strategically pursue projects, develop relationships, and expand our presence in the Northeastern United States.

We specialize in heavy civil infrastructure including dam construction and rehabilitation, transit, bridges, power transmission and distribution, underground, inland marine, oil, gas, utility, and sewer and water pipeline projects. We offer competitive salaries, profit sharing, 401(k)s, a generous health plan, annual bonuses, and challenging career opportunities with a financially solid company. Barnard's people are the reason for the success of the company. Our reputation attracts the highest quality personnel, people who are committed to producing projects that set a standard for excellence. At Barnard, we build the riskiest, most difficult, complex jobs we can find and we hire people who thrive on tough work and demanding opportunities.

Qualifications

• Two plus years of working experience as an office manager or administrative assistant at a construction related company.
• Experience using a multi-line phone system, with the ability to screen communications based on predetermined guidelines
• Experience providing support to construction estimating teams
• Comfortable making and answering client, subcontractor and vendor phone calls
• Strong customer service skills
• Strong written and verbal communication skills
• Ability to multitask with attention to detail
• Dependable and punctual
• Experience working on cross functional teams
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word
• Strong self-motivation

Responsibilities

• Perform day-to-day office management tasks and administrative support including but not limited to answering and screening inbound calls, scheduling meetings and supporting management and estimating teams
• Greet and assist visitors and guests
• Troubleshoot IT issues and provide support when needed
• Support various facets of document control and administrative duties
• Provide support to the estimating team on bid/proposal preparation and tracking
• Create correspondence, make copies, handle shipping and receiving, order office supplies, etc.

Equal Opportunity Employer Veterans/Disabled, E-Verify Employer