Construction Office Manager: Estimating & Admin Support

Barnard; City of White Plains (NY); On-site; USD 52,000 - 72,000; Full time

Benefits offered by this job

Profit sharing

401(k) plan

Health plan

Annual bonuses

Job summary

Barnard NE, LLC in White Plains, NY is seeking an experienced Office Manager/Administrative Assistant to join our construction team. You will handle day-to-day office tasks, screen calls, greet visitors, and support management and estimating teams.

The role requires strong communication, reliability, and multitasking abilities. Proficiency with Microsoft Office, especially Excel and Word, is essential for cross-functional project support.

Qualifications

• Two plus years of working experience as an office manager or administrative assistant at a construction related company.
• Experience using a multi-line phone system, with the ability to screen communications based on predetermined guidelines.
• Experience providing support to construction estimating teams.
• Comfortable making and answering client, subcontractor and vendor phone calls.
• Strong customer service skills.
• Strong written and verbal communication skills.
• Ability to multitask with attention to detail.
• Dependable and punctual.
• Experience working on cross functional teams.
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word.
• Strong self-motivation.

Responsibilities

• Perform day-to-day office management tasks and administrative support including but not limited to answering and screening inbound calls, scheduling meetings and supporting management and estimating teams.
• Greet and assist visitors and guests.
• Troubleshoot IT issues and provide support when needed.
• Support various facets of document control and administrative duties.
• Provide support to the estimating team on bid/proposal preparation and tracking.
• Create correspondence, make copies, handle shipping and receiving, order office supplies, etc.

Skills

Office management

Customer service

Excel

Communication

Multitasking

Tools

MS Word

Phone system

Job description

Barnard NE, LLC in White Plains, NY is seeking an experienced Office Manager/Administrative Assistant to join our construction team. You will handle day-to-day office tasks, screen calls, greet visitors, and support management and estimating teams.

The role requires strong communication, reliability, and multitasking abilities. Proficiency with Microsoft Office, especially Excel and Word, is essential for cross-functional project support.