Office Manager

Barnard Construction; City of White Plains (NY); On-site; USD 52,000 - 68,000; Full time

Benefits offered by this job

Generous health plan

401(k) with company match

Annual bonuses

Job summary

Barnard NE, LLC in White Plains, NY is seeking an experienced office manager/administrative assistant to support the estimating and management teams. The role includes handling front-desk duties, coordinating communications, and ensuring smooth daily operations in a heavy-civil construction environment.

Ideal candidates have 2+ years in office management or admin support, strong Microsoft Office skills (Excel and Word), and excellent written and verbal communication.

Qualifications

• Two plus years of experience as an office manager or administrative assistant in a construction-related company.
• Experience using a multi-line phone system and screening communications.
• Strong customer service, written and verbal communication skills.
• Ability to multitask with attention to detail and work on cross-functional teams.

Responsibilities

• Perform day-to-day office management tasks and administrative support for management and estimating teams.
• Greet and assist visitors; screen inbound calls and coordinate meetings.
• Troubleshoot IT issues and provide basic support as needed.
• Support document control and bid/proposal preparation and tracking.

Skills

Office management

Multiline phone system

Customer service

Written communication

Verbal communication

Detail oriented

Cross-functional collaboration

MS Office (Excel, Word)

Tools

Microsoft Excel

Microsoft Word

Job description

Overview

Barnard NE, LLC located in White Plains, New York, is an affiliate of Barnard Construction Company, Inc. a Bozeman, Montana heavy-civil construction company with projects underway across North America. Barnard is ranked by Engineering News-Record, a leading construction industry periodical, as one of the nation’s Top 400 civil contractors. The Barnard NE, LLC office will strategically pursue projects, develop relationships, and expand our presence in the Northeastern United States.

We specialize in heavy civil infrastructure including dam construction and rehabilitation, transit, bridges, power transmission and distribution, underground, inland marine, oil, gas, utility, and sewer and water pipeline projects. We offer competitive salaries, profit sharing, 401(k)s, a generous health plan, annual bonuses, and challenging career opportunities with a financially solid company. Barnard’s people are the reason for the success of the company. Our reputation attracts the highest quality personnel, people who are committed to producing projects that set a standard for excellence. At Barnard, we build the riskiest, most difficult, complex jobs we can find and we hire people who thrive on tough work and demanding opportunities.

Qualifications

• Two plus years of working experience as an office manager or administrative assistant at a construction related company.
• Experience using a multi-line phone system, with the ability to screen communications based on predetermined guidelines
• Experience providing support to construction estimating teams
• Comfortable making and answering client, subcontractor and vendor phone calls
• Strong customer service skills
• Strong written and verbal communication skills
• Ability to multitask with attention to detail
• Dependable and punctual
• Experience working on cross functional teams
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word
• Strong self-motivation

Responsibilities

• Perform day-to-day office management tasks and administrative support including but not limited to answering and screening inbound calls, scheduling meetings and supporting management and estimating teams
• Greet and assist visitors and guests
• Troubleshoot IT issues and provide support when needed
• Support various facets of document control and administrative dutiesProvide support to the estimating team on bid/proposal preparation and tracking
• Create correspondence, make copies, handle shipping and receiving, order office supplies, etc.

Equal Opportunity Employer Veterans/Disabled, E-Verify Employer