Office Manager

Barnard Construction; Scottsdale (AZ); On-site; USD 45,000 - 65,000; Full time

Job summary

Barnard Construction Company, Inc., based in Bozeman, Montana, is a heavy-civil contractor with projects across North America. In Scottsdale, AZ, the Office Manager will handle day-to-day office operations and provide administrative support to management and estimating teams.

Responsibilities include greeting visitors, coordinating meetings, troubleshooting IT issues, processing documents, and assisting bid/proposal tracking. Strong communication and Excel/Word skills are essential.

Qualifications

• Two plus years in office management or admin support in construction.
• Experience with a multi-line phone system and call screening.
• Support to estimating teams and bid preparation activities.
• Comfort with coordinating with clients, subs and vendors by phone.
• Strong customer service and communication skills.
• Proficiency in Microsoft Office, especially Excel & Word.
• Ability to multitask with accuracy and reliability.

Responsibilities

• Perform day-to-day office management tasks and admin support including screening inbound calls, scheduling meetings and supporting management and estimating teams.
• Greet and assist visitors and guests.
• Troubleshoot IT issues and provide support when needed.
• Support document control and various administrative duties.
• Provide support to the estimating team on bid/proposal preparation and tracking.
• Create correspondence, make copies, handle shipping/receiving, order office supplies, etc.

Skills

Office management

Administrative support

Multi-line phone system

Customer service

Verbal and written communication

Attention to detail

Cross functional teamwork

Punctual and dependable

Self-motivation

Construction industry experience

Tools

Microsoft Excel

Microsoft Word

Job description

Office Manager

Job Locations

US-AZ-Scottsdale

Overview

Barnard Construction Company, Inc., based in Bozeman, Montana, is a heavy-civil construction company with projects underway across North America. Barnard is ranked by Engineering News-Record, a leading construction industry periodical, as one of the nation's Top 400 civil contractors. We specialize in dam construction and rehabilitation, power transmission and distribution, tunneling, inland marine, oil, gas, utility, and sewer and water pipeline projects. We offer competitive compensation, a generous health plan, and challenging career opportunities with a financially solid company. Barnard's people are the reason for the success of the company. Our reputation attracts the highest quality personnel, people who are committed to producing projects that set a standard for excellence. At Barnard, we build the riskiest, most difficult, complex jobs we can find and we hire people who thrive on tough work and demanding opportunities.

Qualifications

• Two plus years of working experience as an office manager or administrative assistant at a construction related company.
• Experience using a multi-line phone system, with the ability to screen communications based on predetermined guidelines
• Experience providing support to construction estimating teams
• Comfortable making and answering client, subcontractor and vendor phone calls
• Strong customer service skills
• Strong written and verbal communication skills
• Ability to multitask with attention to detail
• Dependable and punctual
• Experience working on cross functional teams
• Proficient with Microsoft Office products, specifically Microsoft Excel and Word
• Strong self-motivation

Responsibilities

• Perform day-to-day office management tasks and administrative support including but not limited to answering and screening inbound calls, scheduling meetings and supporting management and estimating teams
• Greet and assist visitors and guests
• Troubleshoot IT issues and provide support when needed
• Support various facets of document control and administrative duties
• Provide support to the estimating team on bid/proposal preparation and tracking
• Create correspondence, make copies, handle shipping and receiving, order office supplies, etc.

Equal Opportunity Employer Veterans/Disabled, E-Verify Employer