Office Manager

clearwateranalytics; Chicago (IL); On-site; USD 60,000 - 85,000; Full time

Benefits offered by this job

Health/vision/dental insurance

401(k)

Paid time off

Job summary

Clearwater Analytics is seeking an Office Manager to lead reception operations and admin support in our Chicago office. The role oversees badge access, visitor management, and daily inquiries, ensuring a professional environment.

Responsibilities include coordinating meetings, managing facilities and vendors, assisting with finance-related tasks, and supporting ESG reporting. On-site working five days a week with comprehensive benefits.

Qualifications

• 4+ years of proven experience as an Office Manager, Receptionist, or similar admin role.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills.
• Proficiency with Microsoft Office Suite and office management software.
• Must be on-site five days per week (Mon-Fri).

Responsibilities

• Manage reception to maintain a professional environment.
• Manage badge access for employees and visitors, onboarding to termination.
• Handle incoming calls and inquiries, routing to the right personnel.
• Oversee day-to-day office operations and vendor relationships.
• Assist with budget tracking, expense reporting, and invoices with finance.
• Coordinate and support office events, meetings, and team-building.
• Monitor facilities, safety, and emergency procedures; ESG power reporting.

Skills

Office management

Organizational skills

Multitasking

Communication

MS Office

Reception duties

Tools

Microsoft Office

Job description

Reception Management

• Manage reception to maintain a professional environment.
• Manage employees and visitors badge access including onboarding, temporary replacement, and termination.
• Manage incoming calls and inquiries, directing them to the appropriate personnel.
• Maintain a tidy and welcoming reception area, ensuring all informational materials are up to date.

Administrative Support

• Prepare and distribute internal communications and reports as needed.

Office Operations

• Oversee day-to-day office operations, ensuring a safe, organized, and efficient working environment.
• Manage office supplies inventory, placing orders and maintaining relationships with vendors.
• Implement and maintain office policies and procedures to optimize workflow and productivity.

Procurement Management

• Assist with budget tracking and expense reporting, ensuring all financial transactions are recorded accurately.
• Collaborate with the finance team on invoices, payments, and other financial processes, as necessary.

Team Collaboration

• Act as a point of contact for all office-related inquiries, fostering a supportive and collaborative atmosphere among staff.
• Coordinate and drive office events, meetings, and team-building activities.
• Assist with event set-up and breakdown, including room layouts, catering, and equipment for office events, meetings, and celebrations.
• Support various teams with project coordination and administrative tasks as needed.

Facility Management

• Monitor and manage the maintenance of office facilities and equipment, coordinating repairs and services as needed.
• Keep track of monthly power consumption for ESG reporting
• Ensure compliance with health and safety regulations and maintain an organized workplace.
• Support physical security oversight, including monitoring building access, liaising with security personnel and vendors, and helping ensure emergency procedures are up to date.

ADDITIONAL RESPONSIBILITIES

• Participate in special projects and initiatives to improve office efficiency and employee satisfaction.

QUALIFICATIONS

• 4+ years of proven experience as an Office Manager, Receptionist, or similar administrative role.
• Strong organizational and multitasking skills, with the ability to prioritize tasks effectively.
• Excellent communication and interpersonal skills, with a welcoming demeanor.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and office management software.
• Knowledge of office equipment and maintenance procedures.
• Must be office based 5 days per week (Mon-Friday)

Salary Range

$60,000.00 - $85,000.00 This is the pay range the Company believes it will pay for this position at the time of this posting. Consistent with applicable law, compensation will be determined based on relevant experience, other job-related qualifications/skills, and geographic location (to account for comparative cost of living). The Company reserves the right to modify this pay range at any time. For this role, benefits include: health/vision/dental insurance, 401(k), PTO, parental leave, and medical leave, STD/LTD insurance benefits. Clearwater Analytics is An Equal Opportunity/Affirmative Action Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status, age or any other federally protected class.