Office Manager

Tattoo Projects

Charlotte (NC)

On-site

USD 20,664 - 34,440

Part time

14 days+

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Benefits offered by this job

Generous vacation schedule

Creative work culture

100% paid healthcare

Paid disability & life insurance

Company-sponsored 401K

Dog-friendly office

Bagel Breakfast Fridays

Free Uptown CLT Parking

Job summary

A creative advertising agency in Charlotte, NC seeks a proactive Part-Time Office Manager to ensure daily operations run smoothly. The role includes welcoming clients, managing office supplies, and keeping a positive work environment. Ideal candidates should have strong organizational skills, multitasking abilities, and familiarity with Microsoft products. Benefits include a generous vacation schedule and 100% paid healthcare.

Qualifications

Must have driver's license and vehicle.
Ability to stay after 3 PM on occasion with advance notice.

Responsibilities

Welcome clients and guests in a friendly, professional manner.
Open the office each morning and prepare the workspace.
Order and restock office and kitchen supplies.
Manage soccer tickets and parking passes during stadium events.
Coordinate employee travel.

Skills

Strong organizational skills

Attention to detail

Multitasking ability

Friendly, approachable personality

Knowledge of Microsoft products

Job description

Overview

Part-Time Office Manager

Location: On-site | Tattoo Projects Advertising Agency

Hours: Monday–Friday, 8:30 AM – 2:30 PM

We’re a fast-paced, creative advertising agency looking for a proactive and detail-oriented Part-Time Office Manager to keep our office running smoothly day to day. This position is perfect for someone who enjoys a variety of responsibilities, takes pride in creating a welcoming environment, and can juggle both administrative and hands-on tasks.

Responsibilities

Cultural

Welcome clients and guests in a friendly, professional manner
Create a warm, client-ready environment throughout the office
Brew coffee and keep snacks and beverages stocked
Organize monthly birthday celebrations for staff
Maintain a welcoming atmosphere with thriving plants and greenery
Keep tabs on office vibes and work with leadership to ensure a positive work environment
Communicate regularly with remote employees to encourage connectedness

Operational

Open the office each morning and prepare the workspace
Set up and maintain the outdoor patio area
Log into all conference room systems daily; update software and troubleshoot minor issues
Manage soccer tickets and parking passes for Tattoo Projects’ lot during stadium events
Handle office maintenance by coordinating vendors and repairs
Keep office, kitchen, and bathroom areas clean, stocked, and presentation-ready
Maintain office printers and supplies
Run office errands as needed

Administrative

Order and restock office and kitchen supplies; manage the Amazon account
Track employee expenses and receipts for accounting
Send a daily email with all employees’ OOO, WFH, and sick statuses
Coordinate and book employee travel
Monitor refrigerators, run dishwasher, and clean kitchen surfaces
Help with employee onboarding, software set up, subscription and licensing software (MS Office, Adobe, Chat GPT, etc)
New business support and follow-up
Update office inventory system regularly

Qualifications