Office Assistant

Apartments Etc; Colorado Springs (CO); Hybrid; USD 30,000 - 40,000; Full time

Benefits offered by this job

Paid time off

Health, Vision, and Dental insurance

401K

Professional development opportunities

Job summary

A dynamic office support firm is seeking a highly organized Office Assistant in Colorado Springs. This full-time hybrid role involves managing procurement, accounting support, and office administration. Ideal candidates excel in multitasking and vendor communication. The position offers a salary range of $30,000 - $40,000 annually along with performance-based bonuses and a supportive work environment.

Qualifications

• Detail-oriented, skilled at vendor communication.
• Ability to juggle multiple responsibilities.
• Self-motivated with a collaborative spirit.

Responsibilities

• Identify and evaluate suppliers for procurement.
• Generate and send client invoices.
• Assist with internal invoicing and scheduling.

Skills

Organizational skills

Multitasking abilities

Communication skills

Analytical skills

Data management

Experience in purchasing or order management

Proficiency in Microsoft Office Suite

Proficiency in Google Workspace

Tools

QuickBooks

Printavo

ESP+

Job description

Overview

We are seeking a highly organized and proactive Office Assistant. This role is integral to ensuring smooth operations across procurement, accounting support, and general office administration. The ideal candidate will be detail-oriented, skilled at vendor communication, and comfortable juggling multiple responsibilities in a dynamic, collaborative environment between our two companies, Apartments Etc. and Donut Day Designs.

This is a full-time hybrid position (remote and in a co-working environment). Hours are generally 8–5 with some flexibility, and the compensation range is $30,000 – $40,000 annually, with performance-based bonus opportunities.

Key Responsibilities

Part 1: Purchasing & Order Management

• Identify and evaluate suppliers based on quality, price, and reliability.
• Prepare and process purchase orders to ensure accuracy and timeliness.
• Request quotes for larger orders and negotiate pricing when possible.
• Monitor and manage inventory for hard goods, apparel, and DTF supplies.
• Track orders with vendors and resolve discrepancies or delays.
• Maintain accurate procurement records and ensure compliance with company policies.
• Utilize QuickBooks, Printavo, and ESP+ to manage purchasing data.

Part 2: Accounting & Accounts Receivable

• Generate and send invoices to clients.
• Support account setups as needed.
• Assist with collections, following up on outstanding invoices.
• Provide accurate records for management review and month-end processes.

Part 3: Administrative Support

• Assist with internal invoicing and quote approvals between Apartments Etc and Donut Day Designs.
• Help build custom proposals and provide basic administrative support (emails, phone calls, scheduling).
• Prepare analytics reports.
• Manage customer setups and maintain digital files (Google Drive, photos, etc.).
• Assist in system creation (spreadsheets, forms, data tracking).
• Support general office tasks to ensure efficient day-to-day operations.

Required Skills & Qualifications

• Experience in purchasing, order management, or office support preferred.
• Proficiency with multiple operating systems.
• Strong organizational and multitasking abilities.
• Excellent communication and interpersonal skills for supplier and client interactions.
• Analytical skills to evaluate pricing, supplier performance, and market trends.
• Comfort with data management, reporting, and basic bookkeeping.
• Proficiency in Microsoft Office Suite and Google Workspace.
• Self-motivated and detail-oriented with the ability to work independently and collaboratively.
• Salary Range: $30,000 – $40,000 per year (based on experience)
• Bonus Opportunities: Performance-based bonuses available
• Benefits: Paid time off and holidays; 401K, Health, Vision, and Dental available after 90 days
• Professional development opportunities in a supportive team environment

How to Apply

If you thrive in a fast-paced environment and enjoy balancing purchasing, accounting, and office support, we’d love to hear from you!

Please submit your resume and a brief cover letter highlighting your experience and why you’d be a great fit for this role. A Donut Day Designs team member will reach out for additional information.

Employment Type: Full-time

Seniority level

Entry level

Employment type

Full-time

Job function

Administrative

Industries

Marketing Services