Office Manager

Knourek Enterprises; Town of Melrose (WI); On-site; USD 27,552,000 - 48,216,000; Part time

Benefits offered by this job

Competitive hourly wage

Family-friendly environment

Flexible schedule

Job summary

A multifaceted company in the Town of Melrose, Wisconsin, is looking for an Office Manager to ensure efficient office operations. The ideal candidate will manage scheduling, vendor relations, and other administrative tasks while fostering a collaborative work environment. The role offers flexibility in hours and emphasizes family values. Competitive hourly wage and a friendly atmosphere are part of the company's offerings.

Qualifications

• Experience as an office manager or in a comparable administrative leadership role.
• Ability to manage multiple responsibilities and prioritize tasks in a fast-paced environment.
• Excellent verbal and written communication skills.
• Proficiency with Microsoft Office and QuickBooks for daily tasks.
• Experience managing office budgets and vendor contracts to optimize costs.

Responsibilities

• Oversee daily office operations, including scheduling and supply management.
• Provide administrative assistance to leadership and staff.
• Monitor and report on office expenses and budgets.
• Coordinate internal communications and cross-team collaboration.
• Maintain compliance with state and federal business reporting.
• Monitor office expenses and accounts payable/receivable; manage invoicing.

Skills

Administrative leadership

Microsoft Office Suite proficiency

QuickBooks knowledge

Effective communication

Budget management

Problem-solving

Problem solving

Education

Certification in office management or related fields

Tools

Microsoft Office Suite

QuickBooks

Job description

Office Manager, contract position

Hours: Expected work hours per week 20-25, flexible work days and hours

About Our Company:

Knourek Enterprises is a multifaceted company that prides itself on family values and dedication to their staff. We are a multigenerational company that have portfolios in the machining, sales, resort and management industries.

Job Description:

We’re looking for an enthusiastic and highly organized office manager to join our team. In this role, you’ll be at the heart of our operations, ensuring the office runs smoothly and efficiently. You will be helping reorganize our office functions, coordinating essential administrative duties, vendor relations and customer support functions.

Job Responsibilities and Tasks:

• Oversee daily office operations, including scheduling, supply management, and vendor relations.
• Provide administrative assistance to leadership and staff, ensuring everyone has what they need to excel.
• Identify inefficiencies and implement solutions to streamline office workflows and procedures.
• Act as a central point for internal communications, ensuring team alignment and effective collaboration.
• Maintain compliance with State and Federal business reporting.
• Monitor and report on office expenses, supply inventory, and administrative budgets.
• Send digital and paper invoices as well as follow up on invoice payment status with vendors and clients
• Prepare and submit on a regular basis, financial updates into software systems including accounts payables and receivables.
• Prepare Owner and Accounting required tax and fiscal reports for review and submission.

Skills and Qualifications:

Must-haves:

• Experience as an office manager, assistant office manager or in a comparable administrative leadership role, with a track record of success in maintaining efficient operations.
• Ability to manage multiple responsibilities and prioritize tasks effectively in a fast-paced environment.
• Excellent verbal and written communication skills for fostering collaboration and building relations ships.
• Knowledge of Microsoft Office Suite and QuickBooks.
• Experience managing office budgets, overseeing expense reporting, accounts payables and receivables, material ordering and negotiating vendor contracts to ensure cost-effective operations.
• Quick thinker with a knack for identifying issues and implementing creative, practical solutions.

Nice-to-have:

• Background in planning and executing office events, team-building activities, or community outreach programs.
• Certification in office management, administrative leadership, or related fields.

Hourly rate: Dependent on experience

Company Benefits:

• Competitive hourly wage
• Fun and family friendly environment
• Flexibility with schedule and work hours

Application Information:

Are you ready to bring your organizational skills and leadership qualities to a company that values your contributions? Apply today to join our inclusive, forward-thinking team. Please submit your resume and a cover letter detailing your experience and goals

We look forward to welcoming a proactive and passionate office manager to our team!