Office Manager

Part of nGAGE Talent Limited; Boulder (CO); On-site; USD 55,000 - 75,000; Full time

Job summary

Part of nGAGE Talent Limited is seeking an Office Manager in Boulder, Colorado. The role requires a highly organized, proactive individual to support office operations, travel management, and contract administration across the business.

The candidate will manage calendars, prepare reports, arrange travel, track expenses, and assist with contracts and related paperwork, collaborating with finance and executives as needed.

Qualifications

• This role requires a minimum of 3 years of experience in office management.
• Exposure to finance or administration of contracts is highly desirable.
• Knowledge of travel management systems and expense tracking software is a nice to have.

Responsibilities

• Oversee daily office operations to ensure efficiency and effectiveness.
• Maintain office supplies inventory by checking stock and placing orders as needed.
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
• Provide administrative support to the local team, including calendars and meetings.
• Prepare and edit reports and presentations for executive meetings.
• Arrange travel accommodations and manage travel expense reports.
• Assist in contract administration and processing payments with finance.

Skills

Office management

Travel management

Contract administration

Communication

Tools

Microsoft Office

Excel

PowerPoint

Outlook

Job description

Title: Office Manager

Location: Boulder, Colorado

Job Description:

This role requires a highly organized and proactive individual who is willing to support all areas of the business, including general office management, corporate operations, travel management, and contract administration. The ideal candidate will have a minimum of 3 years of experience in a similar role and some exposure to finance or contract administration.

Key Responsibilities:

• Oversee daily office operations to ensure efficiency and effectiveness, ensuring that the office environment is well-maintained and presentable;
• Maintain office supplies inventory by checking stock and placing orders as needed;
• Handle incoming and outgoing correspondence, including mail, emails, and phone calls.
• Provide comprehensive administrative support to the local team, including managing calendars, scheduling appointments, and arranging meetings;
• Prepare and edit reports, presentations, and other documents for executive meetings;
• Handle confidential and sensitive information with the utmost discretion.
• Arrange travel accommodations, including flights, hotels, and transportation for staff;
• Manage travel expense reports, ensuring compliance with company policies;
• Reconcile travel expenses and assist with budget tracking.
• Assist in the administration of contracts;
• Track invoicing, payments, and ensure all supporting paperwork is in order;
• Coordinate with finance to ensure timely processing of payments.
• Provide support in basic financial tasks such as expense tracking and reporting;
• Assist in the preparation of financial documents and reports as needed;
• Support the administration of other contracts and agreements.

Qualifications:

• Minimum of 3 years of experience in office management.
• Exposure to finance or administration of contracts is highly desirable.
• Knowledge of travel management systems and expense tracking software is a nice to have.
• Strong organizational and multitasking skills.
• Excellent communication and interpersonal skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
• Ability to work independently and as part of a team.
• High level of integrity and professionalism.