Office Manager

System One; Birdsboro (Berks County); On-site; USD 50,000 - 70,000; Full time

Job summary

A leading company in workforce solutions is seeking an Office Manager to oversee daily operations, including quote management and purchasing activities. The ideal candidate will have strong attention to detail, excellent Microsoft Office skills, and experience in an industrial environment. Join a supportive team that values efficiency and accuracy.

Benefits

Health and welfare benefits

401(k) plan

Qualifications

• 3+ years of experience in an Office Manager/Coordinator role.
• Prior buying or purchasing experience preferred.
• Ability to coordinate multiple priorities.

Responsibilities

• Oversee day-to-day administrative operations.
• Generate quotes and manage order entry.
• Research and select suppliers.

Skills

Attention to detail

Independent thinking

Data analysis

Microsoft Excel

Microsoft Word

Microsoft Outlook

Microsoft Teams

Education

High School Diploma

Associates in Business

Tools

Visual ERP system

Job description

Job Title: Office Manager
Location: Birdsboro, PA

Type: Direct Hire
Work Model: Onsite

Position Summary:
The Office Manager will oversee the day-to-day administrative operations of the office and manage quoting, order entry, and purchase activities for the site. This role requires an independent thinker with a strong attention and focus on detail and accuracy and will work closely with management, sales, engineering, and the production team, as well as interactions with customers, vendors, and the public as needed.

Role Responsibilities:
Quote Management:
Generate quotes for spare parts
Route quote requests to estimators and generate formal quotes based on estimates provided.
Create and maintain quote folder structure on shared network drive
Enter Quotes into Visual ERP system
Order Entry
Convert quotes to orders.
Send Order Acknowledgements to customers.

Purchasing:
Order production material utilizing ERP system
Order MRO (maintenance, repairs, and operations) for the site.
Research, dispute and correct invoice discrepancies
Research, evaluate, and select suppliers.
Identify opportunities to reduce cost and improve lead times.

General Administrative:
Maintain and oversee all office machines (fax, postage, copiers, etc.).
Arrange for lunches and refreshments for events and visitors.
Plan and coordinate company and employee events with Human Resources
Manage food and drink vending for the break area.
Answer outside calls and redirect them as required.
Other duties as assigned

Qualifications Required:
High School Diploma
Associates or continuing education in business curriculum is desired.
3+ years’ experience in an Office Manager/Coordinator role.
Prior buying or purchasing experience with an industrial company.
Prior experience in order quoting and order entry, with an industrial or manufacturing company preferred.
Experience in similar roles supporting a manufacturing operation is preferred.
Ability to learn and use new software and reporting to assist in efficient and cost-effective decision making.
Strong Microsoft software skills; Excel, Word, Outlook & Teams
Ability analyze data and formulate plans and courses of action based on it.
Ability to work independently without constant supervision or direction.
Ability to be dynamic and coordinate multiple priorities with the appetite to take on new responsibilities as this role evolves.



System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

#M1

Ref: #706-IT York