College Counseling Office Manager, Testing Coordinator, and Registrar

Episcopal Academy; Newtown Square (Delaware County); On-site; USD 45,000 - 60,000; Full time

Job summary

The Episcopal Academy is hiring a College Counseling Office Manager, Testing Coordinator, and Registrar to support its counseling program. The ideal candidate should have strong organizational and communication skills, manage office operations, oversee testing, and maintain academic records. This full-time role requires a Bachelor's degree and experience in database management within an educational environment.

Benefits

Competitive salary and benefits

Employer retirement plan match

Generous paid time off

Professional development access

Complimentary lunch during the school year

Use of campus facilities

Qualifications

• Bachelor's degree required.
• Experience managing databases preferred.
• Office management experience in educational settings preferred.

Responsibilities

• Maintain student data and generate reports.
• Coordinate testing and manage registrations.
• Oversee academic records and transcripts.

Skills

Organizational skills

Communication skills

Interpersonal skills

Attention to detail

Education

Bachelor's degree from an accredited institution

Tools

Google Workspace

Veracross

MaiaLearning

Job description

College Counseling Office Manager, Testing Coordinator, and Registrar

Who You Are

The Episcopal Academy seeks an organized and detail-oriented College Counseling Office Manager, Testing Coordinator, and Registrar to join our College Counseling Department. Reporting to the Executive Director of College Counseling, this full-time, year-round role is ideal for someone who thrives in a dynamic school environment and is passionate about supporting students, families, and educators through excellent systems and communication.

What You Will Do

This multifaceted role supports the success of our college counseling program through office management, coordination of standardized testing, and oversight of academic records. The ideal candidate is a proactive problem-solver, highly proficient in database systems, and comfortable navigating complex processes while maintaining excellent communication with students, families, faculty, and external partners.

Office Management:

• Maintain and audit student data in college and career readiness platforms and student information systems.
• Generate reports for internal stakeholders and support external reporting requirements.
• Schedule and coordinate all college counseling events and admission representative visits.
• Provide logistical and communication support for college seminars, fairs, and programming.
• Assist with office operations, reimbursements, and parent/student communications.

Testing Coordination:

• Serve as the school's official College Board testing coordinator.
• Manage AP and PSAT registration, materials, staffing, and administration in accordance with College Board policies.
• Collaborate with faculty, Students with Disabilities Coordinator, and IT for test setup and accessibility needs.
• Oversee National Merit communication and coordinate with test prep partners.

Please Note: Per College Board regulations, the Testing Coordinator cannot (1) serve in the role during any year in which a household or immediate family member is taking a College Board exam, or (2) be employed by a test prep company or provide coaching related to College Board test content.

Registrar Duties:

• Maintain all academic records for current students and alumni in the student information system.
• Prepare and transmit transcripts for college admissions, scholarships, and the NCAA.
• Ensure the accuracy and completeness of academic records and legacy data.

About You

The ideal candidate for the College Counseling Office Manager, Testing Coordinator, and Registrar to join our College Counseling Department at The Episcopal Academy will possess the following:

• Bachelor's degree from an accredited institution required.
• Experience managing databases (Veracross and MaiaLearning preferred).
• Office management experience, ideally in an educational setting.
• Advanced proficiency in Google Workspace (Docs, Sheets, Forms, Slides).
• Excellent organizational, communication, and interpersonal skills.
• Meticulous attention to detail and a commitment to confidentiality.
• Ability to manage multiple priorities and meet tight deadlines.

About Us

Located 16 miles outside of Philadelphia, The Episcopal Academy offers competitive salary and benefits; employer retirement plan match; generous paid time off; excellent work/life balance; access to ongoing professional development; complimentary lunch during the school year; and use of campus facilities, including library and fitness center.

While each employee at Episcopal brings a unique set of competencies and skills to their work, we believe all employees should:

• Be student-centered, embrace school life, and show it through actions and interactions with students, colleagues, and parents.
• Embody and live The Stripes.
• Consistently maintain high work standards and motivate others to achieve the same standard of excellence.
• Demonstrate a desire and willingness to constantly grow and learn, both personally and professionally, and see others, especially students, as having the ability to learn and reach success.
• Demonstrate a belief in and commitment to fostering an inclusive and diverse school community.
• Foster a positive culture by being optimistic, selfless, flexible, and collaborative.

Position start date: July 1, 2025

Application deadline: Until Filled

The Episcopal Academy does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, sexual orientation, national origin, age, disability and familial affiliation or any other characteristic protected by law. We seek candidates who hope to help foster a school environment where all people are valued and where all perspectives are respected and appreciated.