Office Manager

Pacific Staffing, LLC; Beaverton, Northern (OR, KY); Hybrid; USD 39.000 - 42.000; Vollzeit

Zusammenfassung

Pacific Staffing, LLC is seeking an experienced Office Manager to support the daily operations of a busy construction office in Beaverton, Oregon. The role involves payroll, project coordination, vendor communication, compliance, and general office management.

The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities. Knowledge of construction is a plus, bilingual English/Spanish is preferred, and strong Excel/Microsoft Office skills are expected.

Qualifikationen

• 5–7 years of office management or administrative experience, construction-related experience preferred.
• Proficient in Microsoft Office, particularly Excel.
• Highly organized with strong attention to detail.
• Excellent communication and phone etiquette.
• Bilingual English/Spanish preferred.
• Self-motivated, dependable, and able to work independently.

Aufgaben

• Answer phones, take messages, greet visitors, and provide professional customer service.
• Monitor and respond to emails, routing information to appropriate team members.
• Prepare payroll and assist with time and labor reporting.
• Assist with invoicing, payments, reimbursements, checks, and bank deposits.
• Maintain office supplies, files, calendars, and general office organization.
• Coordinate mail, deliveries, material orders, and jobsite restroom services.
• Create and maintain project packets and assist with project scheduling and documentation.
• Support prevailing wage reporting, CPRs, workforce reporting, and other compliance requirements.
• Gather and maintain vendor documentation, including COIs, W-9s, Workers' Compensation, and subcontractor agreements.
• Assist with employee benefits administration and required training.
• Coordinate vehicle maintenance, IT support, office services, and other vendors.
• Assist project and field teams with scheduling, materials, customer inquiries, and general administrative needs.
• Receive and inspect window and material deliveries.
• Assist with audits, Energy Trust incentive submissions, and other business programs.
• Help identify and resolve office and project-related issues as they arise.
• Perform general office support and other duties as assigned.

Kenntnisse

Office management

Strong communication

Bilingual English/Spanish

Microsoft Office

Attention to detail

Tools

Excel

Microsoft Office Suite

Jobbeschreibung

Back Office Manager
Office, Clerical, & Administrative Beaverton , Oregon Temp To Hire Job Number: 10344
Located in:Beaverton, OR
Pay:$28 / hour with a 90 day review to increase to $30.50 / hour
Schedule:Monday – Friday, 7:30am – 4:00pm
This is a temp-to-hire position.
Full Job Description
We are seeking an experienced and organized Office Manager to support the daily operations of a busy construction office. This position will provide administrative support to both office and field staff and will be responsible for payroll, project coordination, vendor communication, compliance, and general office management.
The ideal candidate is a motivated self-starter who is organized, detail-oriented, enjoys learning, and can effectively manage multiple priorities.
Construction industry experience is a plus, as is bilingual English/Spanish communication ability.
Key Responsibilities:

• Answer phones, take messages, greet visitors, and provide professional customer service
• Monitor and respond to emails, routing information to appropriate team members
• Prepare payroll and assist with time and labor reporting
• Assist with invoicing, payments, reimbursements, checks, and bank deposits
• Maintain office supplies, files, calendars, and general office organization
• Coordinate mail, deliveries, material orders, and jobsite restroom services
• Create and maintain project packets and assist with project scheduling and documentation
• Support prevailing wage reporting, CPRs, workforce reporting, and other compliance requirements
• Gather and maintain vendor documentation, including COIs, W-9s, Workers' Compensation, and subcontractor agreements
• Assist with employee benefits administration and required training
• Coordinate vehicle maintenance, IT support, office services, and other vendors
• Assist project and field teams with scheduling, materials, customer inquiries, and general administrative needs
• Receive and inspect window and material deliveries
• Assist with audits, Energy Trust incentive submissions, and other business programs
• Help identify and resolve office and project-related issues as they arise
• Perform general office support and other duties as assigned

Qualifications

• 5–7 years of office management or administrative experience; construction experience preferred
• Proficient in Microsoft Office, particularly Excel
• Highly organized with strong attention to detail
• Excellent communication and phone etiquette
• Bilingual English/Spanish preferred
• Self-motivated, dependable, and able to work independently
• Strong problem-solving skills and ability to manage multiple priorities
• Comfortable supporting multiple staff members in a fast-paced environment
• Willingness to learn new systems, processes, and responsibilities

Ideal candidates – Office Manager – Office Administrator – Office Assistant - Administrative – Business Office Manager