Construction Office Manager - Temp to Hire Payroll & Admin

Pacific Staffing, LLC; Beaverton, Northern (OR, KY); Hybrid; USD 39,000 - 42,000; Full time

Job summary

Pacific Staffing, LLC is seeking an experienced Office Manager to support the daily operations of a busy construction office in Beaverton, Oregon. The role involves payroll, project coordination, vendor communication, compliance, and general office management.

The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities. Knowledge of construction is a plus, bilingual English/Spanish is preferred, and strong Excel/Microsoft Office skills are expected.

Qualifications

• 5–7 years of office management or administrative experience, construction-related experience preferred.
• Proficient in Microsoft Office, particularly Excel.
• Highly organized with strong attention to detail.
• Excellent communication and phone etiquette.
• Bilingual English/Spanish preferred.
• Self-motivated, dependable, and able to work independently.

Responsibilities

• Answer phones, take messages, greet visitors, and provide professional customer service.
• Monitor and respond to emails, routing information to appropriate team members.
• Prepare payroll and assist with time and labor reporting.
• Assist with invoicing, payments, reimbursements, checks, and bank deposits.
• Maintain office supplies, files, calendars, and general office organization.
• Coordinate mail, deliveries, material orders, and jobsite restroom services.
• Create and maintain project packets and assist with project scheduling and documentation.
• Support prevailing wage reporting, CPRs, workforce reporting, and other compliance requirements.
• Gather and maintain vendor documentation, including COIs, W-9s, Workers' Compensation, and subcontractor agreements.
• Assist with employee benefits administration and required training.
• Coordinate vehicle maintenance, IT support, office services, and other vendors.
• Assist project and field teams with scheduling, materials, customer inquiries, and general administrative needs.
• Receive and inspect window and material deliveries.
• Assist with audits, Energy Trust incentive submissions, and other business programs.
• Help identify and resolve office and project-related issues as they arise.
• Perform general office support and other duties as assigned.

Skills

Office management

Strong communication

Bilingual English/Spanish

Microsoft Office

Attention to detail

Tools

Excel

Microsoft Office Suite

Job description

Pacific Staffing, LLC is seeking an experienced Office Manager to support the daily operations of a busy construction office in Beaverton, Oregon. The role involves payroll, project coordination, vendor communication, compliance, and general office management.

The ideal candidate is organized, detail-oriented, and capable of managing multiple priorities. Knowledge of construction is a plus, bilingual English/Spanish is preferred, and strong Excel/Microsoft Office skills are expected.