Office Manager

Culture Dental Advisors LLC.; Bartlesville (OK); On-site; USD 42,000 - 52,000; Full time

Benefits offered by this job

Paid vacations

Paid holidays

3% employer match retirement plan

Health/dental/life/vision insurance

Job summary

Culture Dental Advisors LLC in Bartlesville, OK is seeking an experienced dental office manager to coordinate administration, schedule meetings, manage supplies, and support HR onboarding. The role requires a background in dental office management, strong Spanish language skills, and proficiency with MS Office.

You will help maintain office operations, ensure efficient day‑to‑day procedures, and contribute to a pleasant work environment with a focus on safety and communication.

Qualifications

• Proven experience as an office manager, front office manager or administrative assistant.
• Fluent Spanish speaking a must.
• Dental experience required.
• Knowledge of office administrator responsibilities, systems, and procedures.
• Proficiency in MS Office (MS Excel and MS Outlook, in particular).
• Hands on experience with office machines (fax machines and printers).
• Excellent time management skills and ability to multi-task and prioritize work.
• Attention to detail and problem-solving skills.
• Strong organizational and planning skills in a fast-paced environment.

Responsibilities

• Schedule meetings and appointments.
• Maintain labor, supply, and lab budgets.
• Maintain the office condition and arrange necessary repairs.
• Coordinate with HR to update and maintain office policies.
• Organize office operations and procedures.
• Coordinate with IT department on all office equipment.
• Ensure that all items are invoiced and paid on time.
• Provide general support to visitors.
• Assist in onboarding process for new hires.

Skills

Spanish (fluent)

MS Office

Time management

Multitasking

Organizational skills

Planning skills

Creativity

Education

High School Diploma

Bachelor's degree preferred

Tools

MS Excel

MS Outlook

Job description

WE NEED AN OFFICE MANAGER TO JOIN OUR DENTAL FAMILY!!!We have an amazing team in our Bartlesville, Oklahoma location, and the only thing missing is---- YOU! We offer paid vacations, paid holidays, 3% employer match retirement plan, and health/dental/life/vision insurance plans. Continuous education and opportunities for advancement are available.We are looking for a dental office manager to organize and coordinate administration duties and office procedures. Your role is to create and maintain a pleasant work environment, ensuring high levels of organizational effectiveness, communication, and safety. Dental office manager duties and responsibilities include scheduling meetings and appointments, making office supplies arrangements, greeting visitors, and providing general administrative support to our employees. Previous experience as a front office manager or office administrator would be an advantage. A successful dental office manager should have experience with a variety of office software (email tools, spreadsheets, and databases) and be able to accurately handle administrative duties. Ultimately, the dental office manager should be able to ensure the smooth running of the office and help to improve company procedures and day-to-day operation.

Skills:

Serve as the point person for office manager duties including maintenance, mailing, supplies, equipment, bills, errands, shoppingSchedule meetings and appointmentsMaintain labor, supply, and lab budgetsMaintain the office condition and arrange necessary repairsPartner with HR to update and maintain office policies as necessaryOrganize office operations and proceduresCoordinate with IT department on all office equipmentEnsure that all items are invoiced and paid on timeManage office general and administrative budget, ensure accurate and timely reportingProvide general support to visitorsAssist in the onboarding process for new hiresAddress employee queries regarding office management issuesPlan in-house or off-site activities, like parties, celebrations, and conferences

Requirements:

Proven experience as an office manager, front office manager or administrative assistantFluent Spanish speaking a mustDental experience requiredKnowledge of office administrator responsibilities, systems, and proceduresProficiency in MS Office (MS Excel and MS Outlook, in particular)Hands on experience with office machines (e.g. fax machines and printers)Excellent time management skills and ability to multi-task and prioritize workAttention to detail and problem-solving skillsExcellent written and verbal communication skillsStrong organizational and planning skills in a fast-paced environmentA creative mind with an ability to suggest improvementsHigh School degree required; Bachelor's degree preferred