Office Manager

OUR SAVIOURS LUTHERAN CHURCH; Arlington Heights (IL); On-site; USD 37,884 - 41,328; Full time

Benefits offered by this job

401(k)

Employee discounts

Paid time off

Job summary

OUR SAVIOURS LUTHERAN CHURCH in Arlington Heights is seeking an Office Administrator to facilitate operations and serve as the first point of contact. Responsibilities include managing schedules, volunteer coordination, and providing logistical support.

The ideal candidate will have 3-5 years of administrative experience, a degree in a related field, and proficiency with Microsoft and Google products. Compensation ranges from $27.50 to $30 per hour based on experience, along with a comprehensive benefits package.

Qualifications

• 3-5 years of experience in an administrative position, preferably in a non-profit.
• Ability to multitask under pressure and manage priorities effectively.
• Self-directed and able to work as part of a team.

Responsibilities

• Serve as the administrative hub of the congregation.
• Manage meeting room reservations and coordinate with the Facilities Manager.
• Utilize the Realm church management platform for volunteer coordination.

Skills

Administrative experience

HR knowledge

Multitasking

Self-directed

Relationship oriented

Education

Associates or Bachelor’s degree in a business or related field

Tools

Microsoft products

Google products

Job description

Benefits:

• 401(k)
• Employee discounts
• Paid time off

The Mission of OSLC is to be a loving community where all people discover and grow an active faith in Jesus Christ that changes lives in the world.

Purpose of Office Administrator:

Serve as the administrative hub of the congregation, facilitating day-to-day operations in support of the pastoral staff while being a welcoming and consistent first point of contact in the office.

Major Duties and Responsibilities:

• Answer phones and handle office inquiries during set office hours (9-3, M-F)
• Manage meeting room reservations for both members & external groups
• Own & maintain all OSLC google calendars
• Coordinate setup needs to Facilities Manager
• First point of contact with all outside groups seeking space rentals
• Utilize the Realm church management platform to coordinate volunteer opportunities and manage congregational participation
• Maintain membership status of congregation members alongside Adult Ministries Coordinator
• Recruit office volunteers and coordinate the calendar of office volunteers
• Assist pastors with member care to include prospective member support and creation of various lists and groups of members
• Provide logistical support for all committees and leaders of congregation
• Produce the OSLC Annual Report alongside Communications Director, focusing on the recruiting of the reports
• Manage documentation, paperwork, procedures, and supplies necessary to ensure the office runs smoothly
• Maintain and regularly update Facilities Usage Guidelines
• Oversee compliance with necessary trainings (eg: Sexual Harassment Training)
• Prepare new employee paperwork and onboard new employees; eg: employee handbook
• Manage the inventory of all office supplies including paper, pens/pencils, and other materials
• Purchase equipment and supplies in accordance with financial protocols.
• Manage bulletin boards, flyers and other advertising in the church building
• Coordinate mailings (Stewardship, Christmas, etc.) as directed by the Lead Pastor
• Maintain a positive and productive environment for staff and office volunteers
• Encourage a welcoming environment for members, prospective members, and community partners

Qualifications:

• Three to five years of experience in an administrative position, non-profit experience preferred
• Associates or Bachelor’s degree in a business or related field preferred
• HR knowledge/experience preferred
• Relationship-oriented: Must work well as part of the OSLC staff and volunteer teams.
• Self directed/managed: able to set priorities and effectively manage to insure all responsibilities are executed accurately, on time or ahead of schedule
• Able to multitask under pressure and switch priorities as needed

Proficiency or Familiarity with:

• Microsoft
• Google products

Working Relationships:

• Reports to Lead Pastor
• Staff liaison to IT committee

Compensation & Benefits:

$27.50-$30 per hour depending on experience

Employer Paid Benefits package including PTO, paid holidays, disability, basic group life and retirement contributions

Employee Benefits Programs including flexible spending plans for health, dependent or commuter expenses, 403B retirement plan, Roth IRA, and vision insurance.