Ministry Assistant - Guest Services

Oak Hills Church; San Antonio (TX); On-site; USD 35,000 - 45,000; Full time

Job summary

A community-focused church in San Antonio is seeking an Administrative Assistant to support ministry leaders with daily activities and event planning. The ideal candidate will have strong organizational and communication skills, as well as experience in administrative tasks. Responsibilities include coordinating events, assisting with volunteer management, and maintaining filing systems. This position requires a high school diploma or GED, with two years of administrative experience preferred. Flexibility in schedule may be needed.

Qualifications

• Two years of para-professional, bookkeeping, or administrative experience.
• Ability to work independently with limited supervision.
• Knowledge of computer office applications and basic accounting principles.

Responsibilities

• Support ministry leaders with daily activities.
• Coordinate event planning and implementation.
• Assist with recruitment, selection, and training of volunteers.

Skills

Organizational skills

Communication skills

Event planning

Confidentiality

Education

High School diploma or GED

Two years of college (preferred)

Job description

PRIMARY DUTIES AND RESPONSIBILITIES

• Supports ministry leader(s) with daily activities, including managing the flow of information by screening calls, sorting mail, responding to e‑mail and website requests, calendaring, and submitting IT and Facilities requests. Records and distributes minutes as needed.
• Develops and maintains manual and electronic filing systems.
• Assists with event planning, implementation and assessment of activities, conferences, meetings, luncheons, leader trainings, and special events.
• Coordinates event and program activities to include room reservation and set‑up, technical and audio requirements, refreshments, handouts, study materials, and guides. Ensures each event is provided with quality services, security if needed, and preparedness.
• Coordinates event registrations and attendance reporting.
• Collects money, prepares deposits, processes reimbursements, and keeps record of expenditures.
• Assists ministry leaders with coordination of external promotions content collections; collaborates with Creative Team the ministry’s design and promotional needs. Prepares invitations, mail outs, branding materials, social media and web pages, etc., with finalized content.
• Provides internal promotions support such as labels, flyers, volunteer invitations and event promotional trinkets.
• Assist with the recruitment, selection, and training of volunteers.
• Monitors inventory of ministry resources, office supplies, and educational materials.
• Attends and participates in departmental and staff meetings as needed.
• Assists in yearly budgeting process.
• Other duties and responsibilities as assigned.

OHC STAFF EXPECTATIONS

• Active relationship with Jesus Christ sustained through the practice of personal spiritual disciplines.
• Embodies Christlikeness and leads with humility, character, and love.
• Demonstrates commitment to unity and willingness to work in a collaborative team environment.
• Personally engaged with OHC’s mission and vision.
• Supportive of OHC’s beliefs, values, discipleship commitments, and distinctives.
• Consistently models the Staff Values.
• Attends Membership Class and becomes a member within three (3) months of employment.

MINIMUM QUALIFICATIONS

• High School diploma or GED. Two (2) years of college preferred.
• Two (2) years of para‑professional, bookkeeping, or administrative experience.
• Experience can substitute for education.

KNOWLEDGE AND ABILITIES

• Knowledge of principles of organizational and administrative practices.
• Knowledge of computer office applications and equipment.
• Knowledge of basic accounting principles.
• Knowledge of English grammar and vocabulary.
• Knowledge of research and arithmetical methods.
• Ability to work independently with limited supervision.
• Available to work with occasional flexibility in schedule.
• Ability to discern and maintain confidentiality.
• Ability to communicate clearly and effectively through both verbal and written means.
• Ability to establish and maintain effective working relationships with ministry volunteers.
• Ability to perform all the physical, intellectual, and analytical requirements of the position including decision making.

PHYSICAL REQUIREMENT AND WORKING CONDITIONS

Occasional lifting/carrying up to 20 pounds; visual acuity, speech and hearing; hand and eye coordination and manual dexterity necessary to operate a computer keyboard and basic office equipment. Subject to sitting, standing, reaching, walking, twisting and kneeling to perform the essential functions. Working conditions are primarily inside an office environment.

WORK SCHEDULE

Typically, Monday‑Thursday, Some Sundays