First Impressions and Central Office Coordinator

LCBC Church; Pennsylvania; Sur place; USD 40 000 - 60 000; Plein temps

Avantages offerts par ce poste

Participate in a faith-based community

Résumé du poste

LCBC Church in Pennsylvania is seeking a Central Office Coordinator to serve as the operational heartbeat, providing broad administrative and hospitality support. The role includes oversight of volunteer development, managing office operations, and ensuring a welcoming environment.

The ideal candidate should have a strong organizational background, excellent communication skills, and a warm demeanor. Responsibilities also involve managing supplies and maintaining a positive office culture.

Qualifications

• Have a personal relationship with Jesus and demonstrate ongoing spiritual growth.
• Experience with inventory management or facilities coordination is a plus.
• Self-starter who can work independently without supervision.

Responsabilités

• Develop and lead volunteer teams supporting Central Office functions.
• Ensure a warm, welcoming environment for guests and staff.
• Manage the overall cleanliness and organization of the Central Office.

Connaissances

Warm, hospitable demeanor

Strong organizational and time-management skills

Excellent verbal and written communication skills

Ability to handle sensitive matters with discretion

Formation

High school diploma or equivalent

Associate’s degree or higher preferred

Outils

Microsoft Outlook

Microsoft Word

Microsoft Excel

Description du poste

Reports to: Ministry Leadership Team Assistant

Hours Commitment: 40 hours per week in office (Monday–Friday)

Objective: To serve as the operational heartbeat of LCBC’s Central Office, creating a warm, well‑run environment for staff, guests, and visiting teams while providing broad administrative and hospitality support across the organization.

Personal Qualifications

• Have a personal relationship with Jesus and demonstrate ongoing spiritual growth through everyday habits and practices.
• Support LCBC’s mission to introduce people to Jesus and together fully follow him, along with our ministry philosophy, priorities, and beliefs.
• Be a leader who is:
  • Focused: Work hard with urgency and intensity.
  • Collaborative: Bring others into your work, give and ask for feedback.
  • Growth‑minded: Plan for growth and be ready when God wants to move by pursuing personal, spiritual, and professional development.
• Lead the way in LCBC’s values: We run after the one, we pursue excellence, we prioritize relationships, we deploy people for impact, and we are real and relatable.
• Be an LCBC Partner, or willing to become one within 60 days of employment. Regularly attend and participate at LCBC prior to and/or upon employment.

Required Skills

• Warm, hospitable demeanor with a genuine love for people; skilled at making others feel welcomed and valued.
• High school diploma or equivalent; Associate’s degree or higher preferred.
• Proficiency with standard office equipment and computers, including Microsoft Outlook, Word, Excel, and willingness to learn church management software.
• Strong organizational and time‑management skills with the ability to manage multiple priorities simultaneously.
• Excellent verbal and written communication skills.
• Ability to handle sensitive matters with discretion and maintain absolute confidentiality.
• Self‑starter who can work independently, take initiative, and follow through on tasks without close supervision.
• Experience with inventory management, supply ordering, or facilities coordination is a plus.
• Experience leading or developing volunteers or building teams is a plus.

Primary Responsibilities

Volunteer Leadership & Development

• Develop and lead volunteer teams that support Central Office functions.
• Invest in volunteer growth through book studies, spiritual development opportunities, and leadership development experiences.

Front Desk & Hospitality

• Ensure that all incoming phone calls and gathered information get directed to the appropriate person.
• Champion and help create a warm, welcoming environment for guests, vendors, volunteers, and staff—offering drinks, opening doors, and making every guest feel genuinely cared for.
• Oversee incoming/outgoing mail sorting and distribution.
• Own the daily Prayer Update All Staff email process, gathering campus information and ensuring timely distribution Monday–Friday.
• Oversee the info account email inbox, ensuring all inquiries are routed or addressed in a timely and professional manner.
• Coordinate campus materials pick‑up reminders to campus teams.
• Lead the planning and execution of holiday door and delivery room signage.
• Lead the way with a welcoming experience for new staff on their first day; partner with the Team Development & Resourcing team to serve as a frontline presence in welcoming new team members and ensuring a welcome flag is set up.
• Oversee hospitality for visiting church teams, coordinating logistics and ensuring an excellent on‑campus experience.

Office Operations & Supply Management

• Ensure the workroom is consistently stocked and well‑maintained, proactively managing reorder needs.
• Own conference room readiness: ensure markers, tissues, and supplies are stocked, rooms are tidy and presentation ready.
• Serve as the centralized point of contact for office supply ordering; connect with ministry departments regularly to anticipate and fulfill basic supply needs across the organization.
• Oversee ordering and inventory management of letterhead, branded cards, and envelopes.
• Manage mailboxes, including label materials and distribution processes.
• Ensure postage needs are met for staff and coordinate ongoing postage machine upkeep.
• Own monthly mail machine and copy machine logs.
• Support the Accounting department with specific mailings; payables weekly and 90 Day Tithing Challenge; assist staff with various administrative projects as needed.
• Oversee distribution of incoming packages and deliveries.

Kitchen & Facilities Care

• Ensure kitchen areas are well‑maintained and inviting—overseeing regular refrigerator cleanouts, supply restocking, and coffee machine upkeep.
• Ensure that the reception area is consistently stocked with water, coffee, and mints for guests and staff.
• Own the overall cleanliness, organization, and welcoming atmosphere of the Central Office environment.

Staff Culture & Events

• Own birthday card coordination for Central Office staff (and all staff, as capacity allows).
• Champion a fun, connected Central Office culture.
• Oversee the assembly and mailing of Cookie Drops on behalf of the Online team.
• Lead preparation logistics for All Staff days, LCBC U, and in‑house team lunches—coordinating supplies, food, and setup.
• Stay up to date on organizational key dates, events, and happenings.

Data & Systems Support

• Develop proficiency in church management software to oversee and execute a variety of administrative tasks.
• Own data cleanup projects as assigned, including overseeing duplicate profile merges and pulling attendance data as needed.

Evaluation: The Central Office Coordinator will meet regularly with the Ministry Leadership Team Assistant for planning, goal setting, progress updates, and general coaching. A formal Action and Development Plan will be completed and reviewed throughout the year.