Administrative Assistant Our Savior Lutheran Church

Ministrylist; Topsfield (MA); Hybrid; USD 30,000 - 50,000; Part time

Job summary

Ministrylist is seeking a detail-oriented Administrative & Digital Ministry Assistant to support church operations in Topsfield, Massachusetts. This role combines administrative and creative tasks, from managing communications to organizing church-wide events. Candidates should possess good tech skills, experience in administrative support, and a passion for serving in a ministry environment. The position requires an awareness of professionalism and confidentiality while working with volunteers in a Christian-driven setting.

Qualifications

• Experience in administrative roles with good technology skills.
• Ability to work collaboratively with volunteers and ministry leaders.
• Strong communication skills for phone and email interactions.

Responsibilities

• Provide communications support for church community and business contacts.
• Prepare and print Weekly News and Worship Guide with Pastor.
• Maintain digital and physical filing systems.
• Help plan and organize church-wide events.
• Establish a regular schedule for office presence while being aware of communication needs.

Skills

Detail-oriented

Organizational skills

Tech-savvy

Communications skills

Good software skills (Microsoft Office, Canva)

Job description

Our Savior Lutheran Church is seeking a detail-oriented, organized, and tech-savvy Administrative & Digital Ministry Assistant to support the Pastor and church operations. This role is ideal for someone who enjoys both administrative work and creative digital tasks, and who is passionate about serving in a ministry environment.

Roles and Responsibilities

• Administrative Support
  • Communications support phone/email communications for both the church’s community and business contacts. Will coordinate communications from ministry leaders to be used in News and Announcements. Requires good tech/software skills (such as Microsoft Office – PowerPoint, Canva, website updating ) and good communication skills for dealing with volunteers.
  • Will work with Pastor on preparing and printing Weekly News and Worship Guide each week.
  • Additional support will be needed in certain seasons (Lent and Easter, funeral services)
  • Maintain digital and physical filing systems
  • Support to Children’s ministry leaders through copying, printing, and organizing curriculums, and communications
  • Keep the monthly calendar updated (work with staff and ministry leaders) and coordinate the use of building space by various groups.
• Clerical tasks
  • Order supplies (office, cleaning items, fellowship, and worship supplies). Manage office systems for timely purchase and stocking.
• Ministry Programing Support
  • Help plan, organize, and carry out the details and tasks of church-wide events. This can involve making flyers, preparing bulletin boards, contacting vendors, and hands-on preparations.
• Office Presence
  • will establish a schedule for being on site in the office, aware that communications might come into office email/phone at alternative times also. Some work can be accomplished online at home. (Goal is to post office hours for 3 days of the week with 3-hour timeframe to the flock)
  • Unique to a church office job will be a need for awareness of professionalism with volunteers, with sensitivity to confidentiality, and an enjoyment of a Christian driven environment.